1130-18-R-NBID-00072

The State of Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management is seeking a nonexclusive, negotiated contract for outboard motors through RFX Number 3130000601. This procurement opportunity is open to manufacturers and authorized dealers (with manufacturer permission) to supply outboard motors to state agencies, boards, commissions, departments, institutions, counties, municipalities, school districts, and other political subdivisions throughout Mississippi. The solicitation requires electronic proposal submissions through the state's e-procurement system by August 15, 2017, with the contract term running from November 1, 2017, through October 31, 2018. Vendors must provide comprehensive product information, internal catalog pricing spreadsheets, and meet specific submission guidelines, including being registered in the state's e-procurement system. Key requirements include maintaining adequate distribution capabilities, ensuring prompt delivery, and offering F.O.B. Destination shipping. Vendors will have one opportunity during the contract period (March 1-15) to make additions or deletions to their product offerings, effective May 1. Pricing must remain firm for the entire 12-month contract period, with no price increases permitted.

The contract has specific vendor qualifications, including a minimum sales requirement of $25,000 over two consecutive years to maintain contract eligibility. There are no explicit set-aside designations mentioned for disadvantaged enterprises, though vendors must be E-Verify compliant if applicable. The state will be tax-exempt and require electronic payments in U.S. currency with net 45-day payment terms. While no specific budget range is detailed, the contract allows for purchases across various state and local government entities, with purchases over $50,000 potentially requiring additional competitive quotes from authorized dealers. The state does not guarantee minimum purchase quantities, and all freight and shipping costs are the vendor's responsibility. Vendors should note that the contract can be canceled with 30 days' written notice, and the state will receive the benefit of any general market price declines during the contract term. Successful contractors will need to demonstrate the ability to provide outboard motors on a nonexclusive basis, with comprehensive product offerings and competitive pricing.