1101 Market Street 13th Floor multi upgraded conferencing systems

The City of Philadelphia is requesting quotes on upgraded conferencing systems for 1101 Market Street, 13th Floor under a micro purchase, with quotes due November 23, 2026. Award will be made to the lowest responsive and responsible bidder on a whole or line-item basis at the City's discretion; sellers must quote all items to be eligible.

The micro purchase threshold is capped at $45,000 (adjusted annually by CPI-U from January 1, 2020 baseline, rounded to the nearest $1,000). Pricing must be quoted on an FOB Destination Point basis, exclusive of taxes; the City is exempt from federal excise, transportation, and Pennsylvania sales taxes. Payment is processed electronically only to the entity name shown on the purchase order, after delivery approval and invoice submission.

The contract term is 365 days from the effective date and terminates automatically without notice or extension. No work, deliveries, or services shall commence until the seller receives formal notification and a purchase order from the City.

All sellers must comply with Philadelphia tax requirements and must not be delinquent to the City for taxes, liens, judgments, or other debts. Sellers must maintain Workers' Compensation insurance at statutory limits, General Liability insurance with minimum $500,000 per occurrence, and Automobile Liability coverage at $300,000 per occurrence, with the City named as an additional insured.

Quotations must be submitted electronically through PHLContracts. All vendors must execute and upload the Consent and Authorization Agreement to their vendor profile prior to bid closing; the agreement remains valid for all subsequent bids once confirmed by the Seller Administrator and does not require resubmission quote-by-quote. Sellers must restrict account access to authorized representatives only and must immediately report any unauthorized access.

Submission of the LGBTQ Applicant Data Form is voluntary and collects demographic information on LGBTQ business ownership, LGBTQ Business Enterprise (LGBTBE) certification, and other third-party certifications (ESMDC, PAUCP, Disability:IN, WBENC). The City reserves the right to use submitted data for other projects and may make it publicly available.