1101 Market Street 13th Floor multi upgraded conferencing systems

The City of Philadelphia Procurement Department is soliciting quotes for upgraded conferencing systems at 1101 Market Street, 13th Floor under micro purchase B2727760, with quotes due August 27, 2026. This micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder; sellers must quote all items to be eligible for award.

A mandatory site visit to verify location-specific measurements and requirements is required prior to bid submission, with automatic disqualification for vendors who fail to complete the site visit or deviate from specified dimensions. The scope includes multi-upgraded conferencing systems with specifications tied to the 13th Floor location at 1101 Market Street.

The total contract amount cannot exceed $45,000, with annual increases tied to the percentage increase in CPI-U from January 1, 2020, to the most recently published CPI-U, rounded to the nearest $1,000. The contract term is fixed at 365 days from the effective date, commencing upon issuance of a purchase order. Products must be delivered FOB Destination Point; payment follows City approval and is made via electronic deposit.

All quotes must include an executed Consent & Authorization form (required for responsiveness), remain valid for 60 days from submission, and be submitted electronically through www.PHLContracts.phila.gov. Submission of the optional LGBTQ Applicant Opportunity Data Form is encouraged. Vendors must maintain minimum insurance including general liability of $500,000 per occurrence and automobile liability of $300,000 per occurrence. All quoted prices must be net and exclusive of taxes. Do not deliver or provide services until notified by the department.