1099 Envelopes-Print Projects

The South Dakota Retirement System (SDRS) is seeking a vendor to print 1099 envelopes through a procurement process covering Harding County. The agency requires three quantity options: 40,000, 80,000, or 120,000 envelopes, which must be 3 7/8" x 9" double-window envelopes compatible with IRS Form 1099-R. Specific requirements include 24# white wove paper with 10% post-consumer content, security tint, gummed flap/moisture seal, and black ink printing with the statement "IMPORTANT TAX RETURN DOCUMENT ENCLOSED". Vendors must submit printer proofs (one hard copy and one electronic PDF) and include all associated work and shipping costs in their bid price. Packaging specifications mandate 500 envelopes per small box and 2,500 envelopes per case, with direct delivery to SDRS at 222 E Capitol Ave, Suite 8, Pierre, SD 57501. The solicitation requires delivery via a truck with a Tommy Gate, unloading in the alleyway north of the office, and invoice submission no later than June 10, 2025. Key dates include a posting date of April 16, 2025, and a response due date of May 7, 2025, with contact persons Jessica Reitzel and Jaime Rutschke available for questions.

The procurement opportunity appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The State of South Dakota's Vendor Manual indicates that resident businesses and minority-owned enterprises may receive preferences, but no explicit restrictions are noted for this specific contract. While no incumbent vendors are identified, the procurement follows standard state guidelines that include requirements for corporate registration, non-discrimination policies, and compliance with procurement regulations. The potential award value ranges from a minimum of $40,000 to a maximum of $120,000, depending on the envelope quantity selected. Vendors must be prepared to meet the state's quality standards, provide new items, and adhere to detailed vendor guarantee provisions. The successful bidder will need to comply with the state's prompt payment act, which requires agencies to pay invoices within 45 days and allows for interest charges on overdue payments.