Printing Specifications.pdf
PDF 190 KB Posted
- Attached to
- 1099 Envelopes-Print Projects
- Solicitation number
- 25IFB14552
- Issued by
- Harding County, South Dakota
About this file
The document is a bid/quote request from the South Dakota Retirement System (SDRS) for 1099 3 up double-window envelopes. SDRS is seeking vendors to provide three quantity options: 40,000, 80,000, or 120,000 envelopes that are 100% compatible with IRS Form 1099-R. The specifications require a double-window envelope measuring 3 7/8" x 9", made of 24# white wove paper with 10% post-consumer content, featuring security tint and a gummed flap/moisture seal. The envelopes must be printed in black ink with the statement "IMPORTANT TAX RETURN DOCUMENT ENCLOSED" and include a postage paid insignia. Vendors must submit printer proofs (one hard copy and one electronic PDF) and include all associated work and shipping costs in their bid price.
Packaging requirements specify 500 envelopes per small box and 2,500 envelopes per case, with delivery directly to SDRS at 222 E Capitol Ave, Suite 8, Pierre, SD 57501. The document notes specific delivery constraints, including the need for a truck with a Tommy Gate and unloading in the alleyway north of the office. The successful vendor must provide an invoice no later than June 10, 2025. Contact persons for questions are Jessica Reitzel and Jaime Rutschke, with contact information provided in the document. The third page of the document includes a sample envelope layout showing the positioning of the two windows and printed text.
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| File | Type | Posted |
|---|---|---|
| SDVendorManual_20240822.pdf |
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Text version
1099 3 UP DOUBLE-WINDOW ENVELOPES - PREPRINTED
The South Dakota Retirement System (SDRS) is seeking bids/quotes for 1099 3 up double-window envelopes. This double-window envelope must be 100% compatible with Internal Revenue Service Form 1099-R (3 up) for secure mailing. Specifications are described below.
1099 3 UP DOUBLE WINDOW ENVELOPES
Quantity: Please provide quotes for 3 different quantities.
Quote #1: 40,000 envelopes Quote #2: 80,000 envelopes Quote #3: 120,000 envelopes
Size: Double window envelope (3 7/8” x 9”), 24# white wove, 10% post-consumer content Security tint Gummed flap/moisture seal
First window (bottom window):
Length: 1 1/8” Width: 3 5/8” Placement from left: ½” Placement from bottom: 11/16”
Second window (top window):
Length: 13/16” Width: 3 5/8” Placement from left: ½” Placement from bottom: 2 ¼”
Ink: Printed on front in black Preprinted with the statement “IMPORTANT TAX RETURN DOCUMENT ENCLOSED”
(no quotation marks) Preprinted with postage paid insignia (to be provided to successful vendor)
A sample of the envelope has been provided with this request for bids/quotes should a vendor wish to review the envelope format prior to providing a bid/quote.
Printer proofs of envelope required: one hard copy and one electronic proof (PDF) delivered to designated personnel at SDRS.
All work performed by the printer (any pre-flighting, migrating across platforms, proofs, etc.) must be included in the bid price. Please note that a vendor’s bid/quote should also include shipping costs (such as shipping proofs, shipping of finished product to SDRS, etc.).
Envelopes to be packaged 500 to a small box and 2,500 to a case (5 small boxes to 1 case box).
Envelopes to be shipped directly to SDRS, 222 E Capitol Ave, Suite 8, Pierre, SD, 57501.
Important: SDRS does not have a loading dock or ability to remove pallets from delivery truck. Delivery on a truck with a Tommy Gate would be ideal. Drop off/unloading will be in the alleyway to the North of the SDRS office (alley is between Capitol Avenue and Prospect Avenue). The front parking lot off Capitol and Highland cannot accommodate large moving/semi trucks and should not be used for delivery.
The successful vendor will provide an invoice to SDRS no later than June 10, 2025.
Questions:
SDRS
PO Box 1098 Pierre, SD 57501
(605) 773-3731
Agency contacts: Jessica Reitzel (605) 773-5299, Jessica.Reitzel@state.sd.us
Jaime Rutschke (605) 773-3965, Jaime.Rutschke@state.sd.us mailto:Jessica.Reitzel@state.sd.us mailto:Jaime.Rutschke@state.sd.us
File details come from the government source that posted it. Updated .