10812-20250116120418 DCS

DeSoto County Schools is seeking unpriced proposals for VEX Robotics kits for the Career Tech Center through a competitive bidding process. The procurement specifically requires 2 VEX V5 Classroom Starter Bundles, 5 VEX V5 Classroom Super Kits, and 1 VEX V5 Competition Starter Kit with detailed technical specifications for components including potentiometers, ultrasonic range finders, switches, encoders, and pneumatics systems. Unpriced bid proposals are due February 7, 2025, at 9:30 AM CST, with a subsequent reverse auction for approved bidders scheduled for February 12, 2025, at 9:30 AM CST. The board anticipates approving the contract on February 20, 2025, with a required delivery deadline of April 30, 2025. Vendors must submit comprehensive documentation including completed vendor information forms, insurance certificates demonstrating $1 million in general liability coverage and $500,000 in workers' compensation coverage, W-9 forms, and conflict of interest disclosures.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Vendors must undergo additional registration procedures, including background checks if they will have direct student contact. The reverse auction will be conducted as a single-line item for the total equipment cost, with the winning vendor required to provide itemized pricing for purchase order purposes. All submitted prices must include shipping and handling, with delivery directed to the specified school location. Payment terms are structured as net 45 days following delivery and acceptance of goods. While no specific budget range is explicitly stated, the comprehensive equipment requirements suggest a moderate-value procurement targeting advanced educational technology infrastructure for the Career Tech Center's robotics program.