10715 - On-Premise Phone/Communication System

The Portage Public Schools in Kalamazoo County, Michigan, is seeking proposals for a new on-premise phone/communication system to serve approximately 1,200 extensions across 19 physical sites. The RFP outlines two categories of requirements: Category A for the on-premise phone/communication system, and Category B for SIP trunking service. The phone system must support the district's existing Yealink and Grandstream devices and include features such as voicemail, call conferencing, automatic call distribution, and mobile/web applications. Pricing is requested for both one-time and recurring costs, including per-extension, per-feature, and SIP trunking service. Proposals are due on April 22, 2024, by 9 AM, and the district expects to issue a single purchase order for the entire project in the week of May 20, 2024, with the awarded vendor required to fulfill the order within 90 days.

The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond. The district is tax-exempt and will apply for E-Rate funding where applicable. No information is provided about any incumbent vendors or current contractors, or any existing infrastructure or technology that requires integration. The RFP does not specify a budget range or expected award value.