106936-Sponsorship-DAIL Aging and SHIP Conference 2025 S Toy

The Kentucky Cabinet for Health and Family Services (CHFS), Division of Procurement and Grant Oversight, on behalf of the Department for Aging and Independent Living (DAIL), is soliciting sponsorships for the 2025 DAIL Aging and SHIP Conference scheduled for October 28-29, 2025, at the Marriott-Griffin Gate Hotel in Lexington, Kentucky. This Request for Proposal (RFP) seeks sponsorship commitments to support a conference expected to attract approximately 300 attendees and feature presentations on Medicare benefits, nutrition, caregiving, senior centers, and aging and disability resource centers by national and local speakers. Sponsorship opportunities are available at three primary tiers: Platinum ($2,000), Gold ($1,000), and Silver ($500), with additional specialty sponsorships available for conference luncheons and breaks; DAIL also welcomes alternative sponsorship suggestions. Each sponsorship level provides varying benefits including signage, program recognition, speaking opportunities, conference registrations, and exhibit space. Proposals must be submitted electronically through the Commonwealth eProcurement system in three parts: a Technical Proposal, a Cost Proposal, and Proprietary Information. Technical responses will be evaluated on responsiveness to the solicitation (30 points) and sponsorship response quality (70 points), with evaluation criteria encompassing prior sponsorship experience, clarity regarding preferred sponsorship level and dollar amount, alignment with CHFS mission, and capability to meet obligations. All bidders must be registered in the Commonwealth eProcurement System prior to submission. Key deadlines include written questions due July 30, 2025, at 1:00 PM ET, CHFS responses to vendor questions due July 31, 2025, at 1:00 PM ET, and the proposal closing date of August 6, 2025, at 1:00 PM ET.

The solicitation documents do not specify set-aside designations or restrictions limiting the types of organizations eligible to respond, nor do they identify any disadvantaged enterprise requirements, incumbent vendors, or current contractors. No existing infrastructure or technology integration requirements are outlined in the procurement. The sponsorship opportunity encompasses award values ranging from $500 to $2,000 per sponsorship level, with additional funding possible through specialty sponsorships or alternative sponsorship arrangements negotiated between DAIL and prospective sponsors. The state reserves the right to cancel, reject, or terminate awards for convenience or default with 30 days' written notice.