106936-Sponsorship-DAIL Aging and SHIP Conference 2025 S Toy

The Kentucky Cabinet for Health and Family Services (CHFS), specifically the Department for Aging and Independent Living (DAIL), is soliciting sponsorship opportunities for the 2025 DAIL Aging and SHIP Conference scheduled for October 28-29, 2025, at the Marriott-Griffin Gate Hotel in Lexington, Kentucky. The Request for Proposal (RFP) offers three sponsorship levels: Platinum at $2,000, Gold at $1,000, and Silver at $500, each providing varying benefits such as conference program recognition, signage, registrations, and exhibit space. Potential sponsors will be evaluated on a 100-point scoring system, with 30 points allocated to responsiveness and 70 points based on prior experience, sponsorship level, alignment with CHFS goals, and commitment to meeting obligations. The conference aims to support discussions on critical topics including Medicare benefits, nutrition, caregiving, senior centers, and aging and disability resource centers. Key procurement dates include a vendor question deadline of July 30, 2025, and a final proposal submission deadline of August 6, 2025, at 1:00 PM ET, with electronic submissions required through the Commonwealth's eProcurement system.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. All vendors must be registered in the Vendor Self Service System prior to submission, and CHFS reserves the right to reject sponsors whose branding or mission conflicts with the agency's objectives. The conference is expected to have approximately 300 attendees, suggesting a moderate-scale event with potential networking and visibility opportunities for sponsors. While specific budget ranges are not detailed beyond the sponsorship levels, the procurement appears focused on soliciting corporate and organizational support rather than a traditional goods or services contract. The sponsorship opportunity provides businesses a chance to engage with a healthcare and aging services audience, with potential for brand exposure and alignment with community-focused healthcare initiatives in Fayette County and the broader Kentucky region.