10400 - Firewood Deliveries for the Deschutes/Cottonwood MU

The Oregon Parks and Recreation Department (OPRD) has issued an Invitation to Bid (ITB) 10400 for firewood deliveries to the Deschutes/Cottonwood Management Unit, with a solicitation released on October 30, 2023, and bids due by November 8, 2023. The procurement seeks a two-year contract for delivering bundled firewood, with potential extensions up to six additional years. Specific deliverable requirements include natural, seasoned firewood free of certain restricted species, delivered in standardized bundles with a mix of wood pieces. Contractors must be capable of standard deliveries within 5 business days and emergency deliveries within 2 days, with up to 6 emergency deliveries permitted annually. Bidders must be registered in the OregonBuys e-procurement system and will be evaluated based on pricing, contractor experience, expertise, and overall responsibility. Evaluation criteria will include consideration of price, with potential preferences given to Oregon resident bidders and those offering recycled materials. The anticipated contract award date is November 10, 2023.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to maintain comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation. While no incumbent vendors are mentioned, contractors must demonstrate compliance with federal, state, and local laws and regulations. The procurement is specific to Multnomah County, Oregon, with deliveries targeted to the Deschutes/Cottonwood Management Unit. Although precise budget ranges are not specified, payment will be made based on actual quantities of firewood delivered, suggesting a flexible, performance-based compensation structure. Contractors will be compensated upon successful delivery and acceptance of goods, with the potential for a multi-year engagement through the initial two-year contract and possible six-year extension period.