1 Year Contract for Pioneer Tool Stowage Racks

The State of Maine Division of Purchases is soliciting bids on a one-year contract for Pioneer Tool Stowage Racks, with proposals due September 10, 2008. The Maine Military Authority is the using agency for FY09 HUMVEE production.

Awards will be made to the lowest responsible bidder offering best value based on quality, conformity with specifications, delivery date, and total cost. In case of tie bids, preference is given to in-state bidders or those offering commodities produced or manufactured in Maine. Bidders unable to supply all items may bid on partial quantities with proposed delivery dates; contract award considers both price and lead time competitively.

Bidders must submit separate unit prices for each item using prescribed forms or electronic media, submitted electronically to the Division of Purchases prior to closing. All bids must exclude Federal and Maine State Sales and Use Taxes. Samples of all parts must be provided by winning bidders to verify compliance with federal specifications. Delivery orders up to $5,000 will be emailed directly to vendors as PDFs by the using agency; orders exceeding $5,000 require Division of Purchases Buyers approval and encumbrance prior to vendor notification.

The State reserves the right to reject any or all bids, waive formalities or technicalities, increase or decrease quantities by up to 10% unless otherwise stated, and accept items deemed in the State's best interest. All transportation charges, including freight and express delivery, must be prepaid by the contractor unless otherwise specified. Payment terms and cash discounts must be specified in bids; discounts under 20 days are not considered in award determination.

The contract includes an extension clause allowing the State Purchasing Director to extend the period beyond initial expiration with contractor consent, and a cancellation clause permitting termination with thirty days' written notice. Payment may be processed through Delivery Orders in AdvantageME or via the State of Maine Procurement Card.