1. 5" Road Rock - Smoky Hill

The Kansas Adjutant General, through the Department of Administration's Office of Procurement and Contracts, is seeking bids for 1.5" road rock to be delivered and spread on roads at the Smoky Hill Bombing Range located in Salina, Kansas. The procurement involves approximately 1,800 tons of clean road rock, with specifications requiring delivery and spreading on designated roads within the military installation. Bidders must provide pricing per ton for road rock, delivery charges, and spreading costs, with a comprehensive lump sum price that includes all associated hauling and spreading expenses. The contractor will be required to provide weight tickets documenting each load's amount, weight, and cost. Key submission deadlines include March 17, 2025, for questions (to be submitted via email in MS Word format) and March 24, 2025, at 2:00 PM CST for bid responses. Delivery is mandated to the State Defense Building in Topeka, Kansas by March 20, 2025, with FOB Destination terms. Potential bidders must obtain an official invitation to participate at least 24 hours before the bid closing and must submit a current Tax Clearance Certificate from the Kansas Department of Revenue.

The solicitation offers bid preferences for certified businesses and disabled veteran-owned businesses, creating opportunities for disadvantaged enterprises. No specific bid guarantee is required, and faxed bid responses are not acceptable for bids exceeding $25,000. The total contract value is capped at $100,000, with payment contingent upon approved invoices that document delivery dates, quantities, and pricing. The state reserves the right to waive minor specification deviations that do not alter the intended use or function of the road rock. Bidders should be prepared for potential waiting periods due to ongoing military missions at the Smoky Hill Air National Guard Range. The procurement process allows for flexibility, with the state maintaining discretion in bid evaluation and potential contract award. Prompt payment discounts will not be considered in determining the lowest bid, emphasizing a focus on overall value and compliance with specifications.