04 RFP #26-004 District-wide Catering Services

The El Paso County Community College District issued Request for Proposals #26-004 on February 8, 2026, seeking qualified vendors to provide district-wide catering services for events and functions held on District property. The procurement applies to El Paso County and El Paso City jurisdictions in Texas. The District requires comprehensive catering services with capabilities spanning multiple facilities and event types, and selected vendors must demonstrate organizational readiness through detailed submission of business structure, management qualifications, staffing resources, and relevant experience with large-scale catering operations serving educational institutions. Vendors must submit formal proposals by the March 11, 2026 deadline and are required to complete all mandatory forms including the Proposal Form, Attachment A (References), Attachment B (Organization Details), Texas Family Code Form, Required Contract Clauses Certification for Non-Federal Funds, and Conflict of Interest Questionnaire. The District evaluates vendors based on demonstrated experience through three references from educational institutions or commercial customers of similar size and scope, organizational capacity and financial stability, and compliance with all applicable federal, state, and local regulations. Prospective bidders must certify compliance with Texas antitrust laws, non-debarment status, disclosure of felony convictions by ownership, compliance with boycott and discrimination policies, and adherence to Texas Executive Order GA-48 regarding foreign adversaries; additionally, vendors must complete conflict of interest disclosures with the District's records administrator no later than the seventh business day after submitting a proposal, per Texas Local Government Code Chapter 176.

The solicitation does not specify set-asides for disadvantaged or historically underutilized businesses, though the proposal form requires vendors to provide information regarding historically underutilized business compliance impact. No incumbent vendors or existing contractors are identified in the available documentation. The District has not disclosed specific contract values, budget ranges, pricing structures, or payment terms within the released solicitation materials, nor have anticipated contract duration, renewal options, or final award dates been specified. Vendors must certify that they possess all necessary licenses, insurance, and compliance documentation, and the District explicitly reserves the right to accept only solicited offers with no consideration of unsolicited secondary or alternate bids. All proposing vendors must affirm that their proposals were developed independently without competitor consultation and in compliance with state and federal antitrust requirements.