03/18 Janitorial Tri-Buy

The Colorado Department of Corrections (CDOC) issued an Invitation for Bid (IFB) solicitation on March 16, 2018, for janitorial and food service supplies to be delivered to six CDOC facilities across the state, including Arkansas Valley Correctional Facility, Buena Vista Correctional Center, CDOC Main in Canon City, Denver Women's Correctional Facility, Limon Correctional Facility, and Sterling Correctional Facility. The procurement encompasses a comprehensive range of janitorial products and supplies, including personal protective equipment (aprons, gloves, beard restraints, caps), cleaning equipment (brooms, brushes, mops, handles), cleaning supplies (pads, screens, sponges, soap), and disposable food service items (cups, containers, utensils, napkins, lids), with quantities varying by facility based on operational needs. Bidders must submit sealed proposals by April 5, 2018, at 1:00 PM Mountain Time to the CDOC Central Warehouse in Canon City, with samples and specification sheets for new items required to be submitted by the deadline to the Limon Correctional Facility warehouse or products will not be approved until the next tri-buy cycle. Pricing must be quoted F.O.B. destination with consistent pricing across all delivery locations, and payment terms are assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified, though payment terms of less than 45 days with a discount are encouraged. Award will be made to the low bidder(s) whose response meets solicitation terms and specifications, with the option to divide awards among multiple bidders if deemed in the State's best interests. Prospective bidders must be registered on the Colorado Vendor Self Service (VSS) website to respond, and all award announcements will be posted to the VSS website after the bid submission date. The contact point for inquiries is Donner Dean, CDOC Warehouse Captain, at (719) 775-7633 or donner.dean@state.co.us.

The solicitation does not specify set-aside designations or restrictions on types of organizations eligible to respond, though contractors and their employees providing services at CDOC facilities may be required to undergo criminal background checks and sign a Consent to Search Authorization form. Tobacco products and contraband items are prohibited on CDOC property. No incumbent vendors or current contractors are identified in the available documentation. The bid specifications indicate that several items carry "NO SUBSTITUTES" designations, particularly for styrofoam products and toilet tissue, indicating stringent quality requirements that bidders must meet. The quantities listed in the bid represent projected needs with no guarantee of actual dollar amounts or quantities to be ordered, and no specific budget range or award value is provided in the solicitation documents.