Janitorial IFB 2018-215 3-18.docx

INVITATION FOR BID

SOLICITATION: CAAA 2018000215

PROCUREMENT TYPE: Goods

TITLE: Janitorial Tri-buy - Request for Quote

DESCRIPTION: Janitorial Supplies per the “items and specifications” attached.

BID SUBMISSION DETAILS

Submission Deadline: 04/05/18 1:00 PM MT

Submissions Accepted Via: Mail or hand delivery only!

Comments: This is a solicitation for sealed proposals. Proposals must be received in a sealed envelope or package addressed to the following address, by no later than the bid submission date and time specified. Include the solicitation number on the outside of the sealed envelope or package. Envelopes or packages that are not addressed as instructed may not be accepted.

Please submit your quote response via:

IF HAND DELIVERED OR SENDING BY UPS / FEDEX, ADDRESS AS FOLLOWS:

Colorado Department of Corrections (CDOC) Central Warehouse Attn: Donner Dean – IFB1 CAAA #2018000215 57500 East Highway 50 Canon, City, CO 81212-9363

The following information is REQUIRED, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Donner Dean

FROM: Name of firm _____________________________________________________________________

DBA: __________________________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number _____________________________________________________

CORE / VSS Vendor # ___________________________________________________________________

Projected delivery date: ___________________________ calendar days after receipt of order.

Bidder's printed name __________________________________________________________________

Signature: _______________________________________________ Date: ______________________ (Required in ink)

E-mail address ________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

GOODS AND SERVICES DELIVERY:

Location: See Item and Specifications Section below.

FOB - Destination - Pricing must be the same for all delivery locations and is to be quoted F.O.B. destination for each designated delivery site.

PURCHASING POINT OF CONTACT

Name: Donner Dean Agency: Department of Corrections Phone: (719) 775-7633 or (719) 269-5961 Email: donner.dean@state.co.us

Comments: (1) Please do NOT use the email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD:

Award of this Invitation for Bid is expected to be made to the low bidder(s) whose bid response(s) meets the terms, specifications and intent of the solicitation. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

ITEMS AND SPECIFICATIONS:

OVERVIEW: The Colorado Department of Corrections (CDOC) is seeking bids for janitorial supplies to be delivered to the CDOC facilities listed below.

DELIVERABLES: Vendor is to provide pricing on the accompanying spreadsheet for janitorial items as listed. The quantities listed in the bid are projected needs for the listed period. No actual dollar amount or quantities are guaranteed from the award of this solicitation.

SAMPLES: New Items not sampled and approved before April 5, 2018, will not be tested or approved for use until the next janitorial tri-buy bid. All samples for janitorial products must arrive with specification sheets and the Brand & Product Number clearly identified or the product will not be sampled.

Delivery locations as follows:

CDOC Main Denver Women’s Correctional Facility (DWCF)

To submit a bid response, please complete the cover page as well as complete the spreadsheet accompanying this bid with your proposed pricing of the items listed. If you have any additional information or comments, please leave them in the space provided below.

TECHNICAL POINT OF CONTACT: Donner Dean, CDOC Warehouse Captain, donner.dean@state.co.us or 719-775-7633 or 719-269-5961.

TERMS AND CONDITIONS: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following:

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Invitation for Bid solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. IFB CAAA 2018000215) 555 Street Address, Room 555, Denver, CO 55555-5555 P 555.555.5555 F 555.555.5555 www.colorado.gov/xxx

John W. Hickenlooper, Governor | Rick Raemisch, Executive Director image1.png image2.png image3.png