03-0878 corcoran state prison

The State of California Department of Rehabilitation is soliciting quotes for twelve Crane BevMax 5800-4HC Classic Cold Beverage Vending Machines through Request for Quote 03-0878F, designated as a Small Business Option procurement for Corcoran State Prison in Kern County. The solicitation requires vendors to supply newly manufactured vending machines equipped with 45 selections, MEI coin mechanisms, MEI bill acceptors, USAT credit card readers, and refrigeration capability, all meeting ADA compliance standards and picker cup delivery systems. Bidders must be either manufacturers or Factory Authorized Suppliers with demonstrated technical expertise, finished product inventory, and repair capabilities. Deliverables include machine delivery and installation within thirty-five calendar days of order receipt, removal and recycling of twelve existing vending machines with trade-in credit or documented removal costs, full setup and programming, operator training, a two-year manufacturer warranty, and ninety days of complimentary parts and labor following installation. All machines must comply with UL standards, California Appliance Efficiency Regulations, Federal energy conservation standards, EPA/DOE Energy Star Version 3.0 certification, and ANSI/NSF standards, with operation on 110/120 VAC power with GFCI protection. Quotes must be submitted by email to Jim Abad (Jim.Abad@dor.ca.gov) and Tiffany Baker (Tiffany.Baker@dor.ca.gov) by May 15, 2026, at 2:00 p.m., with questions due no later than three business days prior to the deadline. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements.

This procurement is designated as a Small Business Option set-aside, with Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certifications available, though DVBE incentives have been waived for this solicitation. Target Area Contract Preference Act (TACPA) preferences apply to qualifying California-based companies. Bidders must submit mandatory compliance documentation including the Bidder Declaration Form GSPD-05-105, Post Consumer-Recycled Content Certification, Payee Data Record (STD Form 204), California seller's permits, Darfur Contracting Act certifications, and certifications regarding GenAI usage and Russia sanctions compliance. Vendors must coordinate directly with the facility's visually impaired operator to confirm machine configuration and labeling specifications and obtain gate clearance a minimum of ten working days prior to service commencement, which includes CLETS background checks and compliance with strict conduct standards and security protocols at the correctional facility. Contractors must submit delivery and installation pricing as separate line items including freight charges (FOB Destination), setup and programming costs, installation labor hourly rates, and warranty information. The contract documents do not specify a total contract value or budget range for this procurement.