03-0863. 9 Sacramento State Prison

The California Department of Rehabilitation is seeking quotes for a comprehensive vending machine replacement project at Sacramento State Prison, soliciting bids for twenty new vending machines across three visiting room locations. The procurement includes five AMS Classic Snack Machines, five USI Frozen Alpine 3000 Combi Frozen Machines, four USI Evoke Elevator Cold Food Machines, three BevMax Cold Drink Machines, and three Vendo V21 Cold Drink Can Machines. Bidders must provide newly manufactured machines with specific technical requirements, including MEI coin mechanisms, VN27C2RU5M bill acceptors, Nayax card readers, and compliance with Americans with Disabilities Act, Underwriters Laboratories standards, and EPA Energy Star Version 3.0 standards. The Request for Quote (RFQ 03-0863.9) requires submission by December 15, 2025, at 2:00 p.m., with questions due no later than three business days prior to the submission deadline. Successful vendors must coordinate delivery and installation within 35 calendar days, remove existing vending machines through trade-in or recycling, and provide 90 days of free labor and parts following installation.

The solicitation is designated as a small business procurement with specific set-aside considerations for Small Business (SB), Small Business Nonprofit Veteran Service Agency (SB/NVSA), and Disabled Veteran Business Enterprise (DVBE) certifications. Bidders must submit comprehensive documentation including a Bidder Declaration form, Post-Consumer Recycled Content Certification, Payee Data Record, California seller's permit, and Darfur Contracting Act certification. The contract requires vendors to be either manufacturers or Factory Authorized Suppliers, with mandatory compliance certifications demonstrating they are not subject to economic sanctions and are not debarred from federal contracting. While no specific award value is explicitly stated, the procurement involves replacing twenty existing vending machines across multiple facility locations, suggesting a substantial equipment investment. Vendors must also navigate strict correctional facility access requirements, including obtaining gate clearance, completing security screenings, and adhering to specific conduct guidelines when working within the Sacramento State Prison environment.