Attachment__3_-_Delivery_Installation_Instructions.docx

Sacramento State Prison Represa, Ca Location 03-0863 Small Business Solicitation

ATTACHMENT #3 DELIVERY / INSTALLATION REQUIREMENTS

LOCATION INFORMATION:

Sacramento State Prison 100 Folsom Prison Rd Represa, CA 95671

TRUCK W/ LIFT-GATE REQUIRED

· Must contact Business Enterprise Consultant (BEC) as soon as possible to obtain access to restricted areas, arrange delivery, installation, and removal of old machines.

· Must set up, level, test for function for all 20 machines.

· Remove all crating and packaging materials and dispose of them offsite.

· No substitutes without a written consultation.

· Remove six vending machines from “A Visiting”

· Remove six vending machines from “B Visiting”

· Remove eight vending machines from “C Visiting”

· Deliver new machines and quantities to the following locations:

· A Visiting: 1 Bottle Cold Drink Machine, 1 Can Cold Drink Machine, 1 Cold Food Machine, 1 Frozen Machine, 1 Snack Machine

· B Visiting: 1 Bottle Cold Drink Machine, 1 Can Cold Drink Machine, 1 Cold Food Machine, 2 Frozen Machines, 2 Snack Machines

· C Visiting: 1 Bottle Cold Drink Machine, 1 Can Cold Drink Machine, 2 Cold Food Machines, 2 Frozen Machines, 2 Snack Machines

· Recycle removed machines through an approved recycling center

· Bar code and recycling receipt must be submitted with an invoice to be paid. (Please see Survey Attached).

· The new machines will be delivered to the visiting rooms as follows: (Larger vending machines may need to be partially disassembled to accommodate being removed and/or delivered within the visiting rooms)

· Please include in your bid the removal of old vending machines.

· NOTE: DELIEVERY IS TO A CDCR FACILITY. DELIVERY STAFF MUST BE ABLE TO ACHIVE CLEARANCE AT LOCATION TO COMPLETE DELIVERY.

Scheduling:

MUST BE COORDINATED 2 WEEKS IN ADVANCE. Please contact BEP Vendor and BEC, to coordinate delivery date and time, verify machine placement, configurations, and security / clearance requirements.

You must call and set the exact pick-up & delivery time in advance of actual time and date of the move at each site location. If the actual hours exceed the estimated hours, you must obtain BEP approval in advance of actually performing the work.

Delivery And Installation Requirements:

Equipment to be delivered, set-in-place, installed as per manufacturer’s instructions, remove existing unit(s) and all packing material. Installation must include testing to ensure proper working condition and training of operational features, including suggested operating procedures for coin mechanisms and bill validators, as well as preventative maintenance of vending units (proper cleaning of machine(s), air filters, inlet screens, etc.). It is imperative Supplier provide all necessary components required to complete delivery, set-up, and programming of new machine(s).

NOTE: Vending machines to be set in place, side by side, and banded together at time of installation.

Delivery Terms:

Delivery terms, as specified in paragraph 15 of the General Terms and Conditions, indicates Contractor’s responsibility for the furnishing of equipment and completed installation within 5 weeks (35 calendar days) After Receipt of Order (ARO). Upon the 35th day, equipment specified in this order is to be in place and fully operational. Contractor shall strictly adhere to the delivery terms and schedule as specified in this solicitation. Failure to comply with the delivery requirements may be considered a breach of contract under paragraph 24, entitled “Termination for Default” and paragraph 26, entitled “Rights and Remedies of the State for Default”, resulting in contract termination.

NOTE: In the event delivery terms cannot be met as specified, the awarded Contractor is responsible for notifying BEP within 10 days of receiving this order.

Existing Equipment:

Bid must include an offer for trade-in value OR declaration to move existing equipment to recycler. Prior to equipment transfer, the barcodes, as noted below, must be removed, and returned to the department at the time of invoicing, with a recycling receipt (if applicable). Payment will be delayed if barcodes are not received with invoice. Supplier shall NOT accept any substituted machines or barcodes for removal from premises.

Substitutions, Inspection, Acceptance, and Rejection:

As noted in paragraphs 16, and 17 of the General Terms and Conditions, substitution of goods may not be tendered without advance written consent of the Buyer. All goods may be subject to inspection by the State or its authorized representatives, therefore subject to rejection.

Newly Manufactured Goods:

All Goods furnished under this contract shall be newly manufactured Goods; used or reconditioned Goods are prohibited.

End of Attachment Attachment #3 – Sacramento State Prison Represa, Ca Page 1 of 3