03-0706 SVS - CSP_Cashless System

The California Department of Rehabilitation is conducting a Request for Quote (RFQ #03-0706) for a comprehensive cashless vending system to be implemented at the Sacramento Vending Route - CSP Location, specifically at a correctional facility located at 300 Prison Road in Represa (Folsom), California. The procurement seeks one complete system that includes a card dispenser with 500-card capacity, a card loading station, a card refund station, 35 card VM readers, 35 predrilled knock-out plates, one handheld reader, system software, and associated training. Delivery is required within three weeks of contract award, with responses due by March 28, 2016, at 2:00 p.m. The award will be made to the lowest responsive and responsible bidder meeting all specified requirements. Pricing must include separate line items for freight/shipping/delivery charges, setup (including programming and training), installation costs, and warranty information. All system components must be newly manufactured, with no extended warranties, ongoing software licensing, or annual support agreements permitted. Bidders must integrate standard warranty, software licensing, and system support as one-time charges.

The solicitation includes Small Business preference and Disabled Veteran Business Enterprise (DVBE) advertising requirements, though the DVBE incentive has been waived for this contract. Bidders must complete a Bidder Declaration form (GSPD-05-105) detailing their California certification status and subcontractor information. The state also emphasizes recycled content requirements, mandating that bidders certify the percentage of postconsumer recycled material in their products across various categories. Vendors must comply with strict correctional facility security protocols, including background checks, gate clearance procedures, and specific conduct regulations when working at the CDCR facility. While no specific award value or budget range was explicitly stated in the documents, the procurement involves a complex technological system with multiple components. Potential bidders must demonstrate the ability to meet detailed technical specifications, security requirements, and installation parameters while providing a comprehensive, fully functional cashless vending system for the correctional facility.