03-0706_Attachment__1_Solicitation_Terms.docx

SACRAMENTO VENDING ROUTE – CSP

Location 03-0706

ATTACHMENT #1

GENERAL DESCRIPTION(S), SPECIFICATION(S), UNIQUE CIRCUMSTANCES AND INFORMATION PERTAINING TO THIS RFQ

The Department of Rehabilitation is soliciting price quotes for the following items.

(1) CARD DISPENSER: Holding capacity of at least 500 cards; card price - $5.00 with $2.50 pre-loaded; cash only, $1’s, $5’s with extended stacker; base or header where required.

(1) CARD LOADING STATION: Cash only, $1’s, $5’s with extended stacker; base or header where required.

(1) CARD REFUND STATION: To include card loading and dispensing ability; coin for cash refund; at least $500.00 in value; with base or header where required.

(35) CARD VM READER

(35) PREDRILLED KNOCK-OUT PLATES

(1) HANDHELD READER: Download and/or capture detailed transactional information from vending machines and loading, dispensing and refund stations, where warranted.

(1) SOFTWARE: All system software to allow operator to read all transactional data in individual units, provide accounting detail for individual units and site-wide system, disable cashless cards, offer discounts and rewards or other incentive based programs. NOTE: If other devices are required to perform these tasks, please so note in your bid.

(1) TRAINING: Training on system hardware and software, including installation, where warranted.

*If your card refund station does not have the capability of dispensing and loading cards, please state so in your bid and include an additional card dispenser and value loader in your bid

PLEASE NOTE:

A. You may include, as part of your bid, an amount for system installation if you believe your system cannot be installed by the location operator or the State’s vending machine contractor.

B. State of California cannot purchase extended warranties, ongoing/extended software licensing agreements or annual system support agreements. Bidder is recommended to include the cost/value for their standard warranty, software licensing and system support as a one-time charge, followed by an explanation, where warranted.

C. There are two correctional institutions contained in this bid, however, they are both served by one operator. Please do not duplicate program software, handheld readers, etc., unless it is a requirement of your system

WARRANTY: Manufacturer

(If quoting similar unit; its warranty MUST match Manufacturer’s warranty or better)

Delivery /Installation Instructions: Must contact Reynold Chen @909.569.2367 to schedule delivery and to gain clearance into correctional facility if installing units, otherwise, deliver to “Ship-to” address below.

**NOTE: If winning bidder installs system, they are to maintain possession of the units until such time as they are prepared to install them. Installers must be able to get clearance into the correctional institutions.

DETAILED EQUIPMENT DESCRIPTION: Provide in response detailed equipment description, specifications and model number(s) of item(s) being with your RFQ response.

INCLUDE IN RFQ RESPONSE: Freight/shipping/delivery charges, set up - to include( programming, & training of vendor), installation (must be detailed by cost per work hour and manpower needed) , trade In or removal of old machines (if applicable) & warranty information (must be the complete warranty offered from the manufacturer) must all be stated as separate items in RFQ response.

METHOD OF AWARD: The award will be made to the lowest responsive and responsible bidder(s) meeting all administrative and technical requirements, terms and conditions of this solicitation.

Responsive Bidder: A supplier provides a bid response that is complaint with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

Responsible Bidder: A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation's terms and conditions and who possesses the experience , facilities, reputation, financial resources and other factors existing at the time of contract award.

Newly Manufactured Goods: All Goods furnished under this RFQ/Contract shall be Newly Manufactured Goods; used or reconditioned Goods are prohibited.

CHANGE ORDERS

Any Purchase Order resulting from this quote may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of Rehabilitation Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

BIDDER DECLARATION REQUIREMENTS:

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. If a vendor utilizes a subcontractor(s) to provide services for this RFQ, the Vendor must identify any subcontractors on the GSPD-05-105 prior to services rendered. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf

POST CONSUMER-RECYCLED CONTENT CERTIFICATION: The Bidder shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Section 12209. The Bidder shall include in the bid, the signed certification form that is available at: http://www.calrecycle.ca.gov/BuyRecycled/StateAgency/Forms/CIWMB074.doc

PAYEE DATA RECORD: The successful bidder will be required to submit a Payee Data Record, STD. Form 204 listing their Taxpayer Identification Number. An electronic version of this form can be found at: http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

SELLER’S PERMIT: bidder must provide the following document prior to award.

You must provide your company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set form in Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code. In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your quote.)

Retailer’s Seller’s Permit Number: _______________________

PROHIBITION ON TAX DELINQUENTS QUOTING (AB 1424): Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the quote may be considered non-responsive.

DARFUR CONTRACTING ACT CERTIFICATION: Effective January 1, 2009, all solicitations for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, quote on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a quote or proposal to a State agency.

A scrutinized company may still, however, submit a quote or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b).

An electronic version of this form can be found at: http://www.documents.dgs.ca.gov/pd/poliproc/darfurcert072010.doc

FEDERAL DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION: Expenditures from this contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the contract file a certification by the contractor that they have not been debarred nor suspended from doing business with the Federal government.

DELIVERY INSTRUCTIONS:

Schedule delivery: ASAP **Please see note on page 2, “Delivery/Installation Instructions”

MUST deliver item(s) within 3 weeks or sooner from award of contract.

SACRAMENTO VENDING ROUTE – CSP

300 Prison Road Represa (Folsom), CA 95671 Attn: Reynold Chen @909.569.2367

Prior to delivery: MUST contact Reynold Chen @909.569.2367 to set delivery appointment, for delivery instruction, if truck with lift-gate is required and any Security Clearance requirements. This is a high security State facility. Please note: blue jeans, blue shirts, blue pants, green, orange, or brown clothing; shorts, tank tops, sandals or open toed shoes are not allowed at this correctional facility. Black or khaki colored clothes only. No cell phones, cigarettes, alcohol, drugs, drug paraphernalia, weapons or tools are allowed while in the Facility. If tools are required, visitor will need to submit their list in writing prior to their visit and then present the tools in processing. Any gang affiliated tattoos must be fully covered.

SUPPLIERS COMPLIANCE: RFQ Response MUST comply with all details and terms of RFQ - and all included Attachment(s). ANY/ALL questions regarding this RFQ will be accepted until 24 hours prior to the RFQ’s Quote due date- as listed below.

The RFQ Due Date is: March 28, 2016

END OF ATTACHMENT.