026-23 Construction of Outgoing Landfill Scale Pit and Installation of Scale

The City of Rome, Georgia is seeking proposals for RFP #026-23, a comprehensive procurement for constructing an outgoing landfill scale pit and installing a new truck scale system. The project involves acquiring a heavy-duty steel truck scale with specific technical requirements, including a 60' x 11' platform, 270,000 x 20lbs capacity, and 8-sealed weigh bars. Key deliverables include a programmable weight indicator with Ethernet/USB connectivity, a remote scoreboard display, complete pit foundation, and full installation services. A mandatory pre-bid walkthrough is scheduled for May 4, 2023, at 11:00 a.m. located at 433 Walker Mountain Road, with all proposal submissions due by May 16, 2023, at 3:00 p.m. through the City's BidNet Direct website. Evaluation criteria will focus on bidders' capabilities, experience, and comprehensive project costs, with specific attention to technical specifications, warranty offerings, and installation expertise. Bidders must submit detailed pricing for individual components including the truck scale, weight indicator, scoreboard display, installation, and pit foundation, with all technical questions required to be submitted by May 9, 2023, at 5:00 p.m.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bids exceeding $100,000 will require bid, performance, and payment bonds, indicating potential financial barriers to entry. Insurance requirements are substantial, mandating $2,000,000 in liability coverage and encompassing workers' compensation, commercial general liability, and professional errors and omissions insurance. While no incumbent vendors are mentioned, the project involves replacing existing weighing infrastructure with a new system that must integrate with current landfill operations. The City reserves the right to reject any or all proposals, suggesting flexibility in the procurement process. Though a specific budget range is not explicitly stated, the comprehensive technical requirements and extensive insurance mandates suggest a potentially significant investment, likely in the range of $150,000 to $250,000 for the complete scale system, installation, and associated infrastructure. The project requires a minimum 5-year complete warranty and a 10-year weighbridge warranty, further indicating the significant scale and complexity of the procurement.