020 PSP Meadville Station Snow Removal
Closed State & local contract opportunity Posted
- Solicitation number
- 6100050802
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from emarketplace.state.pa.us. Updated .
About this opportunity
The Pennsylvania State Police (PSP), specifically Troop E Meadville Station, is seeking a snow removal services contractor for its facility located in Crawford County. The procurement is an on-call contract for snow removal services, including clearing sidewalks, driveways, and parking areas, with granular deicing material application. The contract duration spans from November 1, 2020, through June 30, 2025, with services to be provided on an as-needed basis during winter seasons. Vendors must have appropriately sized equipment to efficiently perform snow removal, maintain comprehensive insurance coverage, and complete mandatory criminal background checks for staff. The solicitation requires a mandatory site visit, with prospective bidders required to complete a Proof of Visit Form signed by the Station Commander or designee, which must be submitted by the bid opening date of July 13, 2020. Key deliverables include timely snow removal prioritizing emergency response capabilities, precise documentation of service times and material usage, and surface maintenance to prevent damage to parking lots, sidewalks, and surrounding grounds.
This procurement is exclusively set aside for small businesses, with mandatory self-certification required through the Pennsylvania Small Business website prior to the bid opening. Vendors must register on the Commonwealth's electronic bidding system (www.pasupplierportal.state.pa.us) to submit electronic bids, and failure to obtain small business certification by the bid opening date will result in bid disqualification. Payment will be made monthly based on actual services rendered, with all invoices for the season required to be submitted before May 15th of each year. The contract includes specific requirements regarding deicing material application, prohibiting salt usage on concrete surfaces and mandating precise tracking of material tonnage. While specific award values are not explicitly stated, the contract provides unit pricing for snow removal services measured in hours, tons, and bags of granular deicing material. The procurement was issued during the COVID-19 pandemic, with the Governor's Office confirming this solicitation as critical to operations and allowing electronic bidding to accommodate widespread telework environments.
Opportunity text
On March 19, 2020, the Governor's Office issued a General Purchasing Ban to limit spending of goods or services that are not critical to operations. The issuing agency has determined through its internal approval processes that this solicitation is absolutely critical to operations and does not violate the Governor's General Purchasing Ban. Additionally, the issuing agency conducted due diligence via positive vendor affirmation that there is sufficient competition due to the prevalence of telework allowing a preponderance of suppliers to have access to respond to the solicitation. The Commonwealth's electronic bidding systems can be accessed via teleworking by the Commonwealth and suppliers due to the phased reopening of counties across the Commonwealth.THIS BID IS SET ASIDE FOR SMALL BUSINESS. YOU MUST TO SELF-CERTIFY AS A SMALL BUSINESS PRIOR TO BID OPENING DATE. IF YOU DO NOT HAVE THE CERTIFICATE BY THE BID OPENING DATE, YOUR BID WILL BE DEEMED UNRESPONSIVE AND WILL NOT BE CONSIDERED FOR AWARD. Please go to www.smallbusiness.pa.gov to self-certify.Furnish all labor, materials & equipment for snow removal services from sidewalks, driveways & parking areas as required at the PA State Police, Troop E, Meadville Station. This is an On-Call contract (see specifications). Vendor to perform snow removal service per the General Specifications starting November 1, 2020 through June 30, 2025.Totals are based on estimated snow removal & granular deicing material in hours/tons/bags. The Line for Application is only to be used for Icing events, when plowing is not required. PAYMENT TO BE MONTHLY UPON COMPLETION OF WORK FOR ACTUAL SERVICES RENDERED. ALL INVOICES FOR THE SEASON MUST BE SUBMITTED BEFORE MAY 15TH OF EACH YEAR.Attached to the IFB document is a Proof of Visit form (found in www.pasupplierportal.state.pa.us under the Solicitation Number, Notes and Attachments Tab) which must be signed by the Station Commander or designee & Vendor. The Contact Name and Phone number for this station is at the top of the form. This form must be mailed or faxed to the number or address below, by the bid opening date. Jody Steffen PSP, Procurement & Supply Division 1800 Elmerton Ave. Harrisburg, PA 17110 josteffen@pa.gov Phone: 717-346-9790 FAX # 717-214-3383ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS website www.emarketplace.state.pa.us to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number, and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us
Files
| File | Type | Posted |
|---|---|---|
| SNOW SPECIFICATIONS - Meadville.doc | DOC document | |
| PROOF OF VISIT FORM - Meadville.doc | DOC document |
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