00667-0000018953-Forklift RepairBid Documents

The Indiana Department of Correction is requesting quotations for the repair of a Clark forklift located at Madison Correctional Facility, with bids due October 28, 2026 at 4:00 p.m. EST. The State encourages bidders to claim Indiana Business Preference, Indiana Manufactured Preference, and Indiana Veteran Owned Small Business subcontracting opportunities, with documentation required to support claims; if selected under Indiana Small Business Preference, the contractor must perform a minimum of 80% of the work with their own forces.

The scope includes three primary repair tasks: replacement of brake shoes and wheel cylinder seals with complete system flush, bleed, and adjustment; removal and reconditioning of two rear lift cylinders including teardown, packing replacement, reassembly, oil filling, and leak testing; and removal and servicing of the steer axle assembly and steer cylinder involving disassembly, packing replacement, reassembly, oil filling, and leak testing. All parts and labor are included in the service scope, with work to be completed on-site where possible. Bidders should provide separate cost proposals if off-site work is required. Required parts include one brake shoe set with four shoes, two wheel cylinders, two seals, and multiple seal kits identified by specific part numbers.

Pricing must be submitted on an F.O.B. Destination basis with unit prices and extended totals clearly identified, and must be firm with no revisions permitted after award. All shipping and additional costs must be included in the bid price with no supplemental charges permitted on invoices. A 90-day warranty or manufacturer's standard warranty (whichever is longer) is required for all parts and maintenance, excluding defects caused by accident, neglect, or misuse. The State is exempt from sales tax and requires electronic funds transfer for all payments. Respondents must complete drug-free workplace certification, non-collusion certification, employment eligibility verification, and Indiana ethical compliance certifications. Bids are not eligible for electronic submission through the Supplier Portal and must be emailed to Jennifer Logan at JLogan@idoc.IN.gov. Questions are due by the same deadline. The State reserves the right to terminate the agreement for convenience with 30 days' written notice and may cancel if funds are not appropriated.