Zoo After Dark Event Coordination
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W50S8T25QA011
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- G099 Social- Other
- Place of performance
- Oklahoma City, Oklahoma 73111, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking a small business contractor to coordinate a Preservation of the Force & Family (POTFF) event for the 137th Special Operation Wing of the Oklahoma Air National Guard. The event is a non-personal services contract for an exclusive Zoo After Dark event at the Oklahoma City Zoo on September 5, 2025, from 5:30 PM to 9:30 PM. This Lowest Price Technically Acceptable (LPTA) Request for Quote requires comprehensive event coordination services, including exclusive zoo rental, catering for approximately 650 adults and 325 children, and providing meeting spaces for resource vendors. The solicitation will be evaluated based on the lowest price that meets the technical requirements, with quotes due by July 8, 2025, at 10:00 AM CDT. Contractors must submit proposals via email and adhere to specific requirements such as COVID-19 safety guidelines and providing sensory bags for families with exceptional needs.
The contract is a 100% Small Business Set-Aside with a $20M size standard, targeting the Convention and Trade Show Organizers NAICS category. The event is anticipated to host approximately 2,000 attendees, including military personnel and their families, with a focus on supporting Special Operations Forces by addressing psychological, human performance, spiritual, and social challenges. Catering costs are capped at $17 per adult and $13 per child, and the contractor must provide specific amenities such as access to zoo attractions, electric convenience vehicles for handicap assistance, and coordinate with two law enforcement officers for security. The entire event will take place at the Oklahoma City Zoo, located at 2000 Remington Pl, Oklahoma City, OK 73111. The contract requires the event coordinator to be present throughout the event and maintain continuous communication with the Contracting Officer Representative.
Notice text
This is a non-personal services contract to provide support for a Preservation of the Force & Family (POTFF) event. This event shall be coordinated for the attendance of 137th Special Operation Wing members of the Oklahoma Air National Guard. The required location for the event is to take place at the Oklahoma City Zoo 2000 Remington PI, Oklahoma city, OK 73111 on Friday, 5 September 2025 from 5:30 PM – 9:30 PM CDT. This requirement will require the sole rental of the OKC Zoo for the entire event. Such sub-contracted service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.
Please see attached Performance Work Statement (PWS).
Files
| File | Type | Posted |
|---|---|---|
| Wage Determination.pdf | ||
| Combined Synopsis Solicitation W50S8T25QA011.pdf | ||
| W50S8T25QA011 PWS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Zoo After Dark Event Coordination | Award Notice | |
| This notice | Solicitation |
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