Z2DA--Cooling Tower Ladder Replacement Oklahoma City VAMC

Cooling Tower Ladder Replacement at the Oklahoma City VAMC

Oklahoma City Veterans Affairs Healthcare System

(OKC VA HCS)

Statement of Work (SOW)

CONTRACT TITLE: Cooling Tower Ladder Replacement

PLACE OF PERFORMANCE: Oklahoma City VA Hospital 921 N.E. 13th OKC, OK 73104

PERIOD OF PERFORMANCE: 30 days

CONTRACT TYPE: Firm-Fixed-Price (FFP)

BACKGROUND: The fixed wall ladder is made from fiberglass and has reached its end of life. Also, there is no safety cage. We also need a safety railing and an ergonomic step for maintenance. This will bring us into compliance with safety standards.

I. GENERAL:

A. This project is to fabricate a new fixed wall ladder with a cage, which must be powder coated safety yellow. The project includes removing the existing wall ladder and installing the new ladder. This project also requires a handrail 28 x 42 , above the roof line, mounted to the brick wall below the roof line. Handrail will be primed and painted safety yellow.

In addition, steps for short roof step up for maintenance, 32 high x 36 wide are required. A handrail on one side of steps with a brick wall on the opposite side. 3 Steps to are to be grip strut material which must be primed and painted safety yellow.

II. STATEMENT OF WORK:

The contractor shall provide supervision, manpower, and materials to install a new fixed ladder with a cage. Also, install a handrail and a step. At the OKC VA Medical Center

A. Remove the old wall-fixed ladder.

B. Install a new safety yellow-coated Fabricated ladder with a cage.

C. Install 28 long Handrail with 42 above the roof line. Mount rail to brick wall

below roof line. Prime and Paint Handrail Safety Yellow.

D. Install a 32 X 36 wide step for Maintenance. Handrail on one side of steps and brick wall

on the opposite side. 3 steps to be grip strut material which must be primed and painted safety yellow.

E. Clean up the area after project completion and contact COR for a final inspection.

F. Crane will be needed for the install.

G. The contractor is fully responsible for verifying and validating all information contained within this statement of work. The contractor must fully evaluate the condition of the existing structures and verify the current condition of the project site.

H. All measurements/quantities provided in this document are approximate and are to be used for reference only. The contractor will be responsible for taking on-site measurements and verifying all quantities and distances.

I. All materials/fasteners/etc. must be new and provided by the contractor unless otherwise.

specified.

J. All work must conform to, and comply with, the latest edition/version of ALL applicable VA,

federal, state, and local laws, rules, regulations, codes, and standards.

III. CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBILITIES:

The contractor shall obtain all necessary licenses and or permits required to perform this work. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject the Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

I. SAFETY REQUIREMENTS:

The contractor shall abide by all Safety, Security, and Infection Control Policies and Procedures of the Oklahoma City VA HCS. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA OKCHCS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

The contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

The contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

The contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

V. CHANGES:

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes that affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

VI. VA POLICY:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

VII. PARKING POLICY:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances.

VIII. IDENTIFICATION BADGES:

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.

IX. SMOKING POLICY:

VA facilities are tobacco-free. No smoking is permitted on VA property. The contractor is

responsible for their employees. Smoking is not permitted within the VA Healthcare System facilities campus.

X. NORMAL WORKING HOURS:

The contractor will be performing services between the hours of 7:30 AM through 4:00 PM CST, Monday through Friday, with exceptions to National Holidays.

XI. OVERTIME AND NATIONAL HOLIDAYS:

Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days:

New Year s Day

January 1

Martin Luther King s Birthday

Third Monday in January

President s Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19

Independence Day

July 4

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25

XII. INVOICE AND PAYMENTS:

The contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. The contractor shall submit the original invoice electronically to:

Department of Veterans Affairs

Financial Services Center

http://www.tungsten-network.com

(Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in arrears upon receipt of a properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number

Failure to comply with the above shall delay payment to the Contractor.