Z1DA--Building Management System Maintenance

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with American Energy Management, for the following requirement:

STATEMENT OF WORK (SOW)

Building Management System Service

1. Scope

1. Remote Support. Contractor will provide remote support to assist with operational and

technical problems. The VA will provide a non-continuous remote site to site VPN connection so

the Contractor can provide the remote support required by this agreement.

2. Software support. Contractor will provide remote software support to reload software, fix

bugs, and to make program updates as is necessary. The VA will provide a non-continuous

remote site to site VPN connection so the Contractor can provide the remote support required

by this agreement.

3. On-Site Problem determination. Contractor to provide on-site labor to perform problem

determination which cannot be accomplished with reasonable assistance from the customer and

Contractor phone support.

4. On-Site Labor. Contractor will provide on-site labor to fix problems necessary to maintain the

system in good working order. Contractor shall make all necessary repairs, or replacements, or

adjustments at Contractor s discretion. This contract includes 8 hours of emergency after hours

service labor per year.

5. Equipment Warranty. Contractor will furnish all materials necessary to maintain the system s

covered equipment in good working order.

6. Operational Checking. Contractor will provide periodic checking of the system via phone

connection and/or on-site to promote proper system operation and tuning. This checking will

involve examining the system settings, tracking reports, and control parameters to optimize

operations and control.

7. Operator Training. Contractor will provide on-site training as needed on an ongoing basis.

Training is to be provided on request and is scheduled at mutually convenient times either via

phone connection or on-site, as is appropriate.

2. Equipment List:

Description Model Number Qty

Programmable Controllers 7000 5

Programmable Controllers 7040,7540,9540 104

Programmable Controllers 8040,8540,9520 172

Programmable application

specific controllers for VAV &

Fan Coil Units

792

temperature sensors, space,

averaging, well & duct

1700 Humidity

Sensors

185

Statis pressure and Velocity

Sensors

125

on/off

status devices such as air

pressure switches, water

pressure switches, freeze

stats, current switches.

Pilot duty relays, pneumatic

transducers, line voltage

thermostats.

Damper actuators, valve

actuators (excluding

humidifiers) VAV box damper

actuators

650

Web Server Industrial PC s (1

Supervisor, 6 ASI Driver)

7

Network Switch 1

Service and Parts Not Covered or Excluded by Contractor:

1. Any control valves bodies

2. Any control dampers

3. Any air flow stations

4. Labor to replace components traditionally installed by other trades

5. Damage incurred by lighting or electrical stress

6. Any metering equipment (water or electric)

7. Room pressure monitors

8. Variable Frequency Drives (VFD s)

3. Place of Performance

The Department of Veteran Affairs Medical Center Jamaica Plain Campus, 150 South

Huntington Ave, Boston, MA 02130-4817.

4. Period of Performance

One base year plus four option years

The NAICS code for this requirement is 811310.

American Energy Management is the only vendor capable of providing the required services due to proprietary reasons. The building management system (B.M.S.) at the JP Campus is a proprietary control system engineered, installed, and serviced by American Energy Management (AEM). All of the related software (Front-End and DDC Controller applications) supporting this system is engineered, designed and implemented by American Energy Management. AEM is the only qualified company to provide the service support required for the B.M.S.

This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by August 21, 2026 at 4 pm EST time. Response should be sent to Issa Shawki at issa.shawki@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.