Z1DA--528-21-135 building 6 asbestos abatement

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within

____________

calendar days after receiving

award,

notice to proceed. This performance period is

mandatory

negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed

envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date, and time offers are due.

b.

An offer guarantees

is,

is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be

considered and will be rejected.

1

63

36C24222B0040

X

04-20-2022

TBD

528-22-1-4192-0007

TBD

528-21-135

36C242

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

ALGARIN, IDALIA, CO

716-862-7461 X 22395

The intent of this project is to provide all labor, materials, tools, equipment, and supervision necessary to abate

and remove the ACM floor tile, mastic, ceiling tiles and demolition of the interior room walls and closets. All work

to be completed under abatement conditions, and all demolition materials are to be disposed of in accordance with all

applicable state and federal regulations. All work will be performed at Buffalo, NY VA Medical Center, Bldg. 6.

This procurement will be 100% set-aside for a Service-Disabled, Veteran Owned Small Business IAW 38 U.S.C 8127. Bidders

should be registered in the System for Award Management (SAM) at the time of bid and shall be registered at the time of

award (www.sam.gov). The successful bidder's Dun and Bradstreet or equivalent Supplier Analysis Report will be reviewed

by the contracting officer. A score of 7 and above may require additional financial data to be submitted. Bidders must

submit their Experience Modification Report (EMR) with their bid. The North American Industry Classification (NAICS)

code for this procurement is 562910 Remediation Services with a size standard of $22M. No contract for construction of

a project may be awarded to the firm that designed the project, or to its subsidiaries or affiliated, without the writer s

approval of the Head of Contracting (HCA) or authorized representative.

A pre-bid site visit will be held on Wednesday, May 11, 2022, at 11 AM Eastern. Interested parties shall meet in

Bldg. 1 Basement Rm 6-54, Buffalo, NY VA Medical Center. The COR will meet you there and escort you to the jobsite. All

inquiries at the site visit must be submitted to the Contracting Officer to be considered for an official response. All

RFI's must be submitted by noon on Wednesday, May 18, 2022. Email to: idalia.algarin@va.gov.

Bid opening will be held via Microsoft TEAMS on Monday, June 6, 2022, at 11 AM Eastern Time. BE SURE TO EMAIL YOUR BID

AND REQUIRED DOCUMENTS TO: IDALIA.ALGARIN@VA.GOV. THIS MUST ARRIVE BY 11 AM ON MONDAY, JUNE 6, 2022. ORIGINALS OF BID

BOND NEED TO BE MAILED TO: IDALIA ALGARIN, CONTRACTING OFFICER, 2875 UNION ROAD, SUITE 3500, CHEEKTOWAGA, NY 14227.

To be included in the bid opening, please email Ms. Algarin, and include the name and email address of those that wish to

attend, so that they can be included in the Microsoft TEAMS invite.

See Drawings, Specification and the Statement of Work included or attached to this solicitation for a complete

description of the work required. Award will be made to the responsive, responsible bidder submitting the lowest price

The project number for this project is 528-21-135. The magnitude of the project is between $25,000 and $100,000.

Bidders are reminded to follow VA Safety Protocols for COVID-19. Masks are required. See VHA SAFETY GUIDELINES

for more details.

Bidders are reminded to return sign copy of VAAR 852.219-77 VA Notice of Limitations on subcontracting - Certificate of

Compliance for Services and Construction (Sep 2021) (DEVIATION) contained in the solicitation.

5

90

X

X

52.211-10

X

10

EMAILED ONLY

11AM

EDT

06-06-2022

X

60

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is

accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

20b. SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)(

)

41 U.S.C. 3304(a) (

)

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your

Contractor agrees

offer on this solicitation is hereby accepted as to the items listed. This

to furnish and deliver all items or perform all work requirements identified

award consummates the contract, which consists of (a) the Government

on this form and any continuation sheets for the consideration stated in

solicitation and your offer, and (b) this contract award. No further con-

this contract. The rights and obligations of the parties to this contract

tractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c)

the clauses, representations, certifications, and specifications incorporated

by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE

30c. DATE

31b. UNITED STATES OF AMERICA

31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code)

(Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than

the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print)

(Type or print)

(Contractor is required to sign this

document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

528-3620162-4192-854200-3255 23NRNR000

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

Tungsten Network

https://www.tungsten-network.com/

customer-campaigns/veteransaffairs/

X

Idalia Algarin

Contracting Officer

Item accepted as to box 10

Page 64 of 64

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within

____________

calendar days after receiving

award,

notice to proceed. This performance period is

mandatory

negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed

envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date, and time offers are due.

b.

An offer guarantees

is,

is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be

considered and will be rejected.

1

63

36C24222B0040

X

04-20-2022

TBD

528-22-1-4192-0007

TBD

528-21-135

36C242

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

ALGARIN, IDALIA, CO

716-862-7461 X 22395

The intent of this project is to provide all labor, materials, tools, equipment, and supervision necessary to abate

and remove the ACM floor tile, mastic, ceiling tiles and demolition of the interior room walls and closets. All work

to be completed under abatement conditions, and all demolition materials are to be disposed of in accordance with all

applicable state and federal regulations. All work will be performed at Buffalo, NY VA Medical Center, Bldg. 6.

This procurement will be 100% set-aside for a Service-Disabled, Veteran Owned Small Business IAW 38 U.S.C 8127. Bidders

should be registered in the System for Award Management (SAM) at the time of bid and shall be registered at the time of

award (www.sam.gov). The successful bidder's Dun and Bradstreet or equivalent Supplier Analysis Report will be reviewed

by the contracting officer. A score of 7 and above may require additional financial data to be submitted. Bidders must

submit their Experience Modification Report (EMR) with their bid. The North American Industry Classification (NAICS)

code for this procurement is 562910 Remediation Services with a size standard of $22M. No contract for construction of

a project may be awarded to the firm that designed the project, or to its subsidiaries or affiliated, without the writer s

approval of the Head of Contracting (HCA) or authorized representative.

A pre-bid site visit will be held on Wednesday, May 11, 2022, at 11 AM Eastern. Interested parties shall meet in

Bldg. 1 Basement Rm 6-54, Buffalo, NY VA Medical Center. The COR will meet you there and escort you to the jobsite. All

inquiries at the site visit must be submitted to the Contracting Officer to be considered for an official response. All

RFI's must be submitted by noon on Wednesday, May 18, 2022. Email to: idalia.algarin@va.gov.

Bid opening will be held via Microsoft TEAMS on Monday, June 6, 2022, at 11 AM Eastern Time. BE SURE TO EMAIL YOUR BID

AND REQUIRED DOCUMENTS TO: IDALIA.ALGARIN@VA.GOV. THIS MUST ARRIVE BY 11 AM ON MONDAY, JUNE 6, 2022. ORIGINALS OF BID

BOND NEED TO BE MAILED TO: IDALIA ALGARIN, CONTRACTING OFFICER, 2875 UNION ROAD, SUITE 3500, CHEEKTOWAGA, NY 14227.

To be included in the bid opening, please email Ms. Algarin, and include the name and email address of those that wish to

attend, so that they can be included in the Microsoft TEAMS invite.

See Drawings, Specification and the Statement of Work included or attached to this solicitation for a complete

description of the work required. Award will be made to the responsive, responsible bidder submitting the lowest price

The project number for this project is 528-21-135. The magnitude of the project is between $25,000 and $100,000.

Bidders are reminded to follow VA Safety Protocols for COVID-19. Masks are required. See VHA SAFETY GUIDELINES

for more details.

Bidders are reminded to return sign copy of VAAR 852.219-77 VA Notice of Limitations on subcontracting - Certificate of

Compliance for Services and Construction (Sep 2021) (DEVIATION) contained in the solicitation.

5

90

X

X

52.211-10

X

10

EMAILED ONLY

11AM

EDT

06-06-2022

X

60

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is

accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

20b. SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)(

)

41 U.S.C. 3304(a) (

)

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your

Contractor agrees

offer on this solicitation is hereby accepted as to the items listed. This

to furnish and deliver all items or perform all work requirements identified

award consummates the contract, which consists of (a) the Government

on this form and any continuation sheets for the consideration stated in

solicitation and your offer, and (b) this contract award. No further con-

this contract. The rights and obligations of the parties to this contract

tractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c)

the clauses, representations, certifications, and specifications incorporated

by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE

30c. DATE

31b. UNITED STATES OF AMERICA

31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code)

(Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than

the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print)

(Type or print)

(Contractor is required to sign this

document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

528-3620162-4192-854200-3255 23NRNR000

Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

Tungsten Network

https://www.tungsten-network.com/

customer-campaigns/veteransaffairs/

X

Idalia Algarin

Contracting Officer

Item accepted as to box 10

Page 64 of 64

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Solicitation materials consisting of drawings, specifications and other information may be obtained from the Contract Opportunities (formerly FedBizOpps) website:

https://www.sam.gov/

An Offerors mailing list WILL NOT BE prepared by the Contracting Officer.

SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://www.sam.gov/ Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000, whichever is less. Irrevocable Letter of Credit (ILC) may be submitted in lieu of a bid bond. Failure to furnish the required bid guarantee in the proper form and amount, by the proposal due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The awardee for this procurement will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25. See FAR Clause 52.228-15 Performance and Payment Bonds Construction. ILC s are acceptable in lieu of bonds.

Magnitude of Construction: $25,000.00 to $100,000.00

(d) CONTRACTOR RESPONSIBILITY:

Safety or Environmental Violations and Experience Modification Rate

All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR), which shall be equal to or less than 1.0 to be considered for award. This information shall be obtained from the offeror s insurance company and be furnished on the insurance carrier s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker s compensation insurance rating bureau.

(e) TRAINING:

All employees of the Prime Contractor and Subcontractors shall have the 10-hour OSHA certified construction safety course. The Prime Contractor s competent site superintendent and any foreman of the subcontractor(s) shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. Failure to present the proper training documentation will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

(f) KEYS: All keys provided to the Contractor or any subcontractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor or any subcontractor. There will be a $10 charge for each key that is lost or not returned to the COR.

(h) System for Award Management (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database, https://www.sam.gov/ and enter all mandatory information into the system. Contractors must be registered in SAM at the time of award and should be registered at the time of the proposal submission.

(j) Contractor Normal Work Hours:

The contractor work hours are from 8:00AM to 4:30PM, Monday through Friday, excluding federal holidays. Federal holidays that fall on a non-workday; Saturday or Sunday, the holiday usually is observed on Monday if the holiday is on Sunday or on Friday if the holiday is on Saturday. The contractor may request authorization from the Contracting Officer to work an alternative schedule or on holidays. However, the Contracting Officer reserves the right to deny or authorize the contractor s request at his or her discretion considering the best interests of the Government. All federal holidays are observed as non-workdays. Federal holidays can be found on the following web site: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays. These days will be identified during the pre-construction meeting.

contracting office in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.

(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.

(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following re-representation and submit it to the contracting office, along with the contract number and the date on which the re-representation was completed:

528 21 135

Building 6 Abatement

Abatement Scope of Work

Building 6 Abatement

Project 528-21-135

1. General Information

1.1 Location

Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215 under VA Project Number 528 21 135.

1.2 Background

Buffalo VAMC Engineering personnel are renovating rooms 1 52 2, 6 54 and 6 64 and in the basement of Buildings 1 and 6. Asbestos containing floor tile mastic and ceiling tiles have been identified. Along with the known asbestos flooring and ceilings, the project will also include the demolition of two interior masonry walls and closets in room 1 52 2. The walls both contain electrical utilities which will be isolated by the VA electrical shop.

1.3 Purpose

The purpose of this project is to abate and remove the ACM floor tile, mastic, and ceiling tiles. Demolish the interior room walls and closets. All work will be completed under abatement conditions, and all demolition materials are to be disposed of in accordance with all applicable state and federal regulations.

The VAWNYHS requires a Contractor to perform the abatement work necessary to accomplish this goal.

1.4 Scope

Room 1 52 2

Remove approximately 452 square feet of carpet, floor tile and mastic comprised of ACM. The carpet was placed over the floor tile and mastic and it is all to be removed under abatement conditions.

Remove approximately 452 square feet of ceiling tiles and mastic adhesive comprised of ACM under abatement conditions, including demolition of the plaster ceiling.

Demolish both the closets and masonry walls that divide the room to create one open area.

Treat room with biocide.

Room 6 54

Remove approximately 520 square feet of tile and mastic comprised of ACM under abatement conditions.

Remove ceiling grid and tiles under abatement conditions.

Remove IT closet walls.

Room 6 64

Remove approximately 232 square feet of carpet, floor tile and mastic comprised of ACM. The carpet was placed over the floor tile and mastic, it is all to be removed under abatement conditions.

Remove quarry tile cove base molding.

Remove approximately 232 square feet of ceiling tiles and mastic adhesive comprised of ACM under abatement conditions, including demolition of plaster ceiling and spray on insulation on the roof deck.

Remove soffit and masonry closet.

Treat room with biocide.

Reconstruction is NOT included within this scope of work; Buffalo VAMC Engineering personnel will be responsible for any additional construction.

Air monitoring will be contracted for by the Buffalo VAMC separately and will be provided by a third party.

Detailed information about this scope is contained in Section 3: Requirements.

1.4.1 Personal Protective Equipment (PPE)

The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.

1.5 Approach

·

1.5.1 General

This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort:

General

Demolition and Abatement

1.6 Site Information

Contractors and subcontractors will be subject to the Construction Security Requirements outlined in PG 18 1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements 528 21 135), Article 1.5.

1.6.1 Access

Although the VAWNYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre approval, and scheduling to gain entry.

All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the Contracting Officer Representative (COR) or the Technical POC.

1.6.2 Photography

It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078).

Photography of as built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR. The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

2. Applicable Documents

The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here.

2.1 Government Documents

The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used.

Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:

http://www.cfm.va.gov/til/index.asp

DEPARTMENT OF VETERANS AFFAIRS DIRECTIVES

1078 PRIVACY OF PERSONS REGARDING PHOTOGRAPHS, DIGITAL IMAGES,

AND VIDEO OR AUDIO RECORDINGS

2.2 Veterans Health Administration Western New York Documents

The following drawings and documents form a part of this document to the extent specified herein.

Documents identified as AS MODIFIED BY VHA WNY are base VA documents that have been tailored to the needs of the Veterans Health Administration Western New York (VHA WNY) or this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the KO, COR, or Technical POC.

VA WESTERN NEW YORK HEALTHCARE SYSTEM, BUFFALO VA MEDICAL CENTER

01 00 00 GENERAL REQUIREMENTS (528 21 135)

01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS) (528 21 135)

01 35 26 SAFETY REQUIREMENTS (528 21 135)

01 74 19 CONSTRUCTION WASTE MANAGEMENT

02 82 11 TRADITIONAL ASBESTOS ABATEMENT

02 82 13.19 FLOOR AND MASTIC ABATEMENT

2.3 Non Government Publications

All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

2.4 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. Requirements

The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

Asbestos abatement must be performed in accordance with all federal and state regulations and PG 18 1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 02 82 11 TRADITIONAL ASBESTOS ABATEMENT (528 21 135).

3.1 General

This section contains general information that is applicable for the duration of the contract (i.e. applies to all Parts of this effort).

3.1.1 Status Updates

The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. The contents of status reports shall include but is not limited to the following information/topics:

Summary and Current Status of Project

Progress Accomplished (for the previous month)

Progress Anticipated (for the next three months)

Updated Schedule

Problems Encountered and Anticipated

Technical, Schedule, and Cost Risk Assessment

Risk Mitigation Strategy

Status reports may be organized in Contractor specified format. Status reports will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Status reports shall be submitted via email to the KO and COR by the 5th business day of every month.

3.1.2 Meetings

Several different meetings are identified under this contract. Information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details can be located in its respective section of this SOW.

3.1.2.1 Meeting Scheduling

All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 1.6.1 and Section 4.1 for more details.

3.1.2.2 Meeting Agenda

The Contractor shall provide a meeting agenda 5 business days prior to the scheduled date of the meeting. Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC,*.DOCX) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR.

3.1.2.3 Meeting Presentation Materials

Any required presentation materials (e.g. handouts, slide presentation, design information, drawings, schedules, cut sheets, etc ) shall be provided to the Government at the same time as the meeting agenda.

Meeting presentation materials may be organized in Contractor specified format. Meeting presentation materials will be supplied as a digital product to the Government in a Microsoft Office compatible format (*.DOC, *.DOCX, *.PPT, *.PPTX), Portable Document Format (*.PDF), or AutoCAD (*.DWG, *.DXF) as applicable to the specific document and meeting.

While email is acceptable method to receive this information, note that the VA has a size restriction for attachments on email. No email can be sent or received by the VA that is larger than 5MB. If meeting presentation materials are larger than this size, the Contractor must determine an alternate method to submit the required materials by the due date (e.g. FTP website, optical digital media, etc ).

3.1.2.4 Meeting Minutes

The Contractor shall provide meeting minutes to document the discussion had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics:

Meeting attendees

Narrative to describe contents of meeting (will likely mirror the meeting agenda)

List of action items (for both the Government and the Contractor)

Presentation materials used during the meeting should be included as enclosures. Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government will review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of Government comments.

3.2.1 Kick off Meeting and Site Survey

This will be a joint meeting with both the abatement contractor and the air monitoring Consultant.

The Contractor shall conduct a kick off meeting at the VAMC. During the kick off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort. This meeting shall comply with the terms of Section 3.1.2 of this SOW. See section 4.2 for the timing of this meeting. In conjunction with the Kick off Meeting, the Contractor shall survey the area to be abated to assess current site conditions. Site surveys shall be conducted in accordance with Section 1.6.1.

3.2.2 Submittals

The Contractor shall provide all applicable submittals identified from the specifications listed in Section 2.2 at the times specified during the project.

A summary list of submittals and due dates is shown in section 4.2.

3.2.3 Preconstruction Conference

This will be a joint meeting with both the abatement contractor and the air monitoring Consultant.

The Contractor shall attend a Preconstruction Conference. This meeting will be a follow up to the Kick off Meeting and Site Survey. In preparation for this meeting the Contractor shall submit:

An updated work plan that adds additional details based upon approved submittal information.

Revised or new Activity Hazard Analysis (AHA) based on approved submittals

Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work. This meeting shall comply with the terms of Section 3.1.2 of this SOW and the terms of PG 18 1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 35 26 SAFETY REQUIREMENTS (528 21 135); Article 1.6 Preconstruction Conference. See section 4.2 for the timing of this meeting.

3.2.4 Demolition and Abatement

The Contractors scope of work for Demolition and Abatement shall include, but is not limited to the following: the procedures outlined in PG 18 1: MASTER CONSTRUCTION SPECIFICATIONS.

Work includes, but not limited to, all labor, material, equipment, and supervision to perform the

required demolition, abatement, encapsulation, and disposal.

Where the ACM recesses into the floor, ceiling, and adjacent walls, any remaining exposed ACM

must be encapsulated to prevent personnel exposure to any ACM during wall reconstruction.

See PG 18 1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 02 82 11 TRADITIONAL

ASBESTOS ABATEMENT (528 21 135), Paragraph 3.3.5.

No wiring, pipes or other utilities will be removed, cut or disconnected by the contractor.

3.2.5 Status Meetings

The Contractor shall attend periodic status meetings with the VA to discuss construction progress, submittals, and RFIs during the course of the project. The construction phase is anticipated to be no longer than 3 months.

Status meetings will commence after the Preconstruction Conference is held (section 3.2.3). Status meetings shall be held every two weeks for the remainder of the effort. At a minimum, status meeting attendees shall be the VAMC COR and one person from the prime Contractor. Additional personnel may be invited to the meeting as required.

As part of the last status meeting the resurvey of the site will be conducted (see PG 18 1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements 528 21 135), Article 1.8, Paragraph C).

The Contractor and/or Sub Contractor shall provide meeting minutes in accordance with the terms of Section 3.1.2.

4. Delivery

4.1 Technical POC

The Contractor shall coordinate all visits and meetings with and provide the required quantity of submittals to:

Christopher Herby

VA Western New York Healthcare System Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

Phone: (716) 445 1334

Fax: (716) 862 8618

Email: Christopher.Herby@va.gov

4.2 Schedule and Submittals

The Period of Performance for the total effort will not exceed 90 calendar days.

Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in Section 3 of this SOW.

Table 1 is a summary list of actions, submittals, and schedule for this effort. This list is NOT inclusive of any shutdown requests that may be required.

528 21 135

Building 6 Abatement

11 of 11

Table 1: Summary List of Events and Deliverables

Data

Item

Type

Responsible

Party

Description

Date

Delivery

Qty

SOW

Ref

Spec Ref

Duration of Contract

1

Submittal

Contractor

Monthly Status Report

5th Business Day of every Month

email

NA

3.1.1

Demolition and Abatement

Kick off Meeting and Site Survey

2

Submittal

Contractor

Kickoff Meeting Agenda

Kickoff Meeting 5 Business Day(s)

email

NA

3.2.1

3

Submittal

Contractor

Work Plan (Draft)

Concurrent with Kickoff Meeting Agenda

email

NA

3.2.1

01 00 00;

1.7.G

4

Submittal

Contractor

Schedule, Gantt Chart (Draft)

Concurrent with Kickoff Meeting Agenda

email

NA

3.2.1

01 00 00,

1.7.G;

02 82 11,

2.4.1.A

Action

Contractor

Kickoff Meeting and Site Survey

NTP +7 Business Day(s)

In person @ VAMC

1

3.2.1

VAMC

Work Plan (Draft) Comments

Concurrent with Kickoff Meeting

VAMC

Schedule, Gantt Chart (Draft) Comments

Concurrent with Kickoff Meeting

5

Submittal

Contractor

Kickoff Meeting Minutes (Draft)

Kickoff Meeting +5 Business Day(s)

email

NA

3.1.2

VAMC

Kickoff Meeting Minutes (Draft) Comments

Receipt of Draft +3 Business Day(s)

6

Submittal

Contractor

Kickoff Meeting Minutes (Final)

Receipt of Comments +3 Business Day(s)

email

NA

3.1.2

Data

Item

Type

Responsible

Party

Description

Date

Delivery

Qty

SOW

Ref

Spec Ref

Submittals

7

Submittal

Contractor

Work Plan (Final)

NTP +21 Calendar Day(s)

email

NA

01 00 00,

1.7.G

8

Submittal

Contractor

Schedule, Gantt Chart (Final)

NTP +21 Calendar Day(s)

email

NA

01 00 00,

1.7.G;

02 82 11,

2.4.1.A

9

Submittal

Contractor

Employee Lists

NTP +30 Calendar Day(s)

email

NA

01 00 00,

1.6.A;

02 82 11,

2.4.1.B

10

Submittal

Contractor

Keys and lock combinations (doors, tool boxes,

equipment)

NTP +30 Calendar Day(s)

In person @ VAMC

2

01 00 00,

1.6.D

11

Submittal

Contractor

Electronic Security Memorandum

NTP +30 Calendar Day(s)

email

NA

01 00 00,

1.6.E

12

Submittal

Contractor

Vehicle registration

NTP +30 Calendar Day(s)

email

NA

01 00 00,

1.6.F

13

Submittal

Contractor

Accident Prevention Plan (APP)

Preconstruction Conference

15 Calendar Day(s)

email

NA

01 35 26,

1.4

14

Submittal

Contractor

Fire Safety Plan

Preconstruction Conference

15 Calendar Day(s)

email

NA

01 35 26,

1.14

15

Submittal

Contractor

Activity Hazard Analysis (AHA)

Preconstruction Conference

15 Calendar Day(s)

email

NA

01 35 26,

1.5

16

Submittal

Contractor

OSHA Training Certificates

Preconstruction Conference

15 Calendar Day(s)

email

NA

01 35 26,

1.8

17

Submittal

Contractor

Employee qualifications, training, accreditations, and licenses

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.B;

02 82 11,

2.4.1.I

Data

Item

Type

Responsible

Party

Description

Date

Delivery

Qty

SOW

Ref

Spec Ref

18

Submittal

Contractor

Certificate of Worker's Acknowledgment

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.B

19

Submittal

Contractor

Affidavit of Medical Surveillance and Respiratory

Protection

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.B

20

Submittal

Contractor

Asbestos Hazard Abatement Plan

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.C

21

Submittal

Contractor

Equipment Specifications

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.D

22

Submittal

Contractor

Waste Stream Information and Verification

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.E

23

Submittal

Contractor

Regulatory notifications

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.F

24

Submittal

Contractor

Laboratory used for sampling

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.G

25

Submittal

Contractor

Experience and Qualifications

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.H

26

Submittal

Contractor

State License for Asbestos Abatement

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.J

27

Submittal

Contractor

Encapsulants

Preconstruction Conference

15 Calendar Day(s)

email

NA

02 82 11,

2.4.1.L

VAMC

Submittal Reviews

Submittal Receipt +7 Calendar Day(s)

Preconstruction Conference

28

Submittal

Contractor

Preconstruction Conference Agenda

Preconstruction Conference

5 Business Day(s)

email

NA

3.1.2

Action

Contractor

Preconstruction Conference

NTP +45 Calendar Day(s)

In person @ VAMC

3.2.3

01 35 26;

1.6

Data

Item

Type

Responsible

Party

Description

Date

Delivery

Qty

SOW

Ref

Spec Ref

29

Submittal

Contractor

Preconstruction Conference Meeting Minutes (Draft)

Preconstruction Conference

+5 Business Day(s)

email

NA

3.1.2

VAMC

Preconstruction Conference Meeting Minutes (Draft)

Comments

Receipt of Draft +3 Business Day(s)

30

Submittal

Contractor

Preconstruction Conference Meeting Minutes (Final)

Receipt of Comments +3 Business Day(s)

email

NA

3.1.2

Status Meetings

Action

Contractor

Status Meeting(s)

Weekly after Preconstruction Meeting

In person @ VAMC

As required

3.2.5

31

Submittal

Contractor

Status Meeting Minutes

Status Meeting +5 Business Day(s)

email

NA

3.1.2

32

Submittal

Contractor

Daily Logs and Inspections

As Required

email

NA

02 82 11,

2.4.2

33

Submittal

Contractor

Project Report

Last Status Meeting

email

NA

02 82 11,

2.4.3