36C24222B0040 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

TBD

528-22-1-4192-0007 528-21-135 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 To all Offerors/Bidders

36C24222B0040 06-03-2022

X X X

THURSDAY. JUNE 23, 2022 AT 11 AM EST

The purpose of this amendment is to attached responses to RFIs and to add picture, floor plans and results of asbestos testing. Also, the Scope of Work (SOW) as been updated and is also included.

There will be a 2nd pre-bid site visit on Thursday, June 9, 2022 at 11 am at the Buffalo VAMC, Basement Room 6-54.

Abatement Scope of Work Building 6 Abatement Project 528-21-135 4/19/2022

1. General Information

1.1 Location

Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215 under VA Project Number 528‐21‐135.

1.2 Background

Buffalo VAMC Engineering personnel are renovating rooms 1‐52‐2, 6‐54 and 6‐64 and in the basement of Buildings 1 and 6. Asbestos containing floor tile mastic and ceiling tiles have been identified.

Along with the known asbestos flooring and ceilings, the project will also include the demolition of two interior masonry walls and closets in room 1‐52‐2. The walls both contain electrical utilities which will be isolated by the VA electrical shop.

1.3 Purpose

The purpose of this project is to abate and remove the ACM floor tile, mastic, and ceiling tiles. Demolish the interior room walls and closets. All work will be completed under abatement conditions, and all demolition materials are to be disposed of in accordance with all applicable state and federal regulations.

The VAWNYHS requires a Contractor to perform the abatement work necessary to accomplish this goal.

1.4 Scope

Room 1-52

· Demolish approximately 1000 square feet of floor tile and mastic.

· Floor tile and mastic had detectable levels of asbestos present but was found to be less than or equal to 1.0 % asbestos and, therefore, the material is classified as non-ACM.

· Demolish approximately 900 square feet of NON-ACM plaster ceiling, tiles and mastic.

· Remove (3) ACM containing radiator heat shields.

Rooms 1-52-2

· Room 1-52-2 remove approximately 452 square feet of carpet, floor tile and mastic comprised of ACM. The carpet was placed over the floor tile and mastic, and it is all to be removed under abatement conditions.

· Demolish approximately 452 square feet of NON-ACM ceiling tiles and mastic adhesive including demolition of the plaster ceiling.

· Demolish the closets, room dividing masonry walls and perimeter walls to create one open area between these 3 spaces and 1-52. Plaster is NON-ACM.

· Treat room with biocide.

· Remove (2) ACM containing heat shields.

· Please see asbestos survey results.

Room 6‐54

· Remove approximately 520 square feet of tile comprised of ACM and mastic under abatement conditions.

· Demolish ceiling grid and tiles.

· Remove IT closet walls.

· Please see asbestos survey results

Room 6‐64

· Remove approximately 232 square feet of carpet, floor tile comprised of ACM and mastic. The carpet was placed over the floor tile and mastic, it is all to be removed under abatement conditions.

· Remove quarry tile cove base molding.

· Demolish approximately 232 square feet of NON-ACM ceiling tiles and mastic adhesive including demolition of plaster ceiling.

· Abate ACM spray on insulation from the roof deck.

· Records indicate 30 LF of asbestos millboard insulation on pipes above plaster ceiling, this is to be abated.

· Remove soffit and masonry closet.

· Treat room with biocide.

· Please see asbestos survey results.

Reconstruction is NOT included within this scope of work; Buffalo VAMC Engineering personnel will be responsible for any additional construction.

Air monitoring will be contracted for by the Buffalo VAMC separately and will be provided by a third party.

Detailed information about this scope is contained in Section 3: Requirements.

1.4.1 Personal Protective Equipment (PPE)

The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.

1.5 Approach

1.5.1 General

This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort:

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1.6 Site Information

Contractors and subcontractors will be subject to the Construction Security Requirements outlined in PG‐18‐1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements ‐ 528‐21‐135), Article 1.5.

528‐21‐135 Building

Abatement

Page 1 of

1.6.1 Access

Although the VAWNYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre‐ approval, and scheduling to gain entry.

All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the Contracting Officer Representative (COR) or the Technical POC.

1.6.2 Photography

It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078).

Photography of as‐built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR.

The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

2. Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here.

2.1 Government Documents

The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used.

Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:

http://www.cfm.va.gov/til/index.asp

DEPARTMENT OF VETERANS AFFAIRS DIRECTIVES

1078 PRIVACY OF PERSONS REGARDING PHOTOGRAPHS, DIGITAL IMAGES,

AND VIDEO OR AUDIO RECORDINGS

Page 1 of Page 1 of

2.2 Veterans Health Administration Western New York Documents The following drawings and documents form a part of this document to the extent specified herein.

Documents identified as “AS MODIFIED BY VHA WNY” are base VA documents that have been tailored to the needs of the Veterans Health Administration Western New York (VHA WNY) or this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the KO, COR, or Technical POC.

VA WESTERN NEW YORK HEALTHCARE SYSTEM, BUFFALO VA MEDICAL CENTER

2.3 Non‐Government Publications

All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

2.4 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained Page 1 of Page 1 of

3. Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

Asbestos abatement must be performed in accordance with all federal and state regulations and PG‐18‐1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 02 82 11 TRADITIONAL ASBESTOS ABATEMENT (528‐21‐135).

3.1 General

This section contains general information that is applicable for the duration of the contract (i.e. applies to all Parts of this effort).

3.1.1 Status Updates

The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. The contents of status reports shall include but is not limited to the following information/topics:

· Summary and Current Status of Project

· Progress Accomplished (for the previous month)

· Progress Anticipated (for the next three months)

· Updated Schedule

· Problems Encountered and Anticipated

· Technical, Schedule, and Cost Risk Assessment

· Risk Mitigation Strategy

· Financial Data (i.e. allocated funding, obligations, expenditures, etc.)

Status reports may be organized in Contractor specified format. Status reports will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Status reports shall be submitted via email to the KO and COR by the 5th business day of every month.

3.1.2 Meetings

Several different meetings are identified under this contract. Information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details can be located in its respective section of this SOW.

3.1.2.1 Meeting Scheduling

All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 1.6.1 and Section 4.1 for more details.

3.1.2.2 Meeting Agenda

The Contractor shall provide a meeting agenda 5 business days prior to the scheduled date of the meeting. Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC,*.DOCX) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR.

3.1.2.3 Meeting Presentation Materials

Any required presentation materials (e.g. handouts, slide presentation, design information, drawings, schedules, cut sheets, etc…) shall be provided to the Government at the same time as the meeting agenda.

Meeting presentation materials may be organized in Contractor specified format. Meeting presentation materials will be supplied as a digital product to the Government in a Microsoft Office compatible format (*.DOC, *.DOCX, *.PPT, *.PPTX), Portable Document Format (*.PDF), or AutoCAD (*.DWG, *.DXF) as applicable to the specific document and meeting.

While email is acceptable method to receive this information, note that the VA has a size restriction for attachments on email. No email can be sent or received by the VA that is larger than 5MB. If meeting presentation materials are larger than this size, the Contractor must determine an alternate method to submit the required materials by the due date (e.g. FTP website, optical digital media, etc…).

3.1.2.4 Meeting Minutes

The Contractor shall provide meeting minutes to document the discussion had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics:

Meeting attendees Narrative to describe contents of meeting (will likely mirror the meeting agenda) List of action items (for both the Government and the Contractor) Presentation materials used during the meeting should be included as enclosures Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF).

The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government will review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of Government comments.

3.2.1 Kick‐off Meeting and Site Survey

This will be a joint meeting with both the abatement contractor and the air monitoring Consultant.

The Contractor shall conduct a kick‐off meeting at the VAMC. During the kick‐off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort.

This meeting shall comply with the terms of Section 3.1.2 of this SOW. See section 4.2 for the timing of this meeting.

In conjunction with the Kick‐off Meeting, the Contractor shall survey the area to be abated to assess current site conditions.

Site surveys shall be conducted in accordance with Section 1.6.1.

3.2.2 Submittals

The Contractor shall provide all applicable submittals identified from the specifications listed in Section 2.2 at the times specified during the project.

A summary list of submittals and due dates is shown in section 4.2.

3.2.3 Preconstruction Conference

This will be a joint meeting with both the abatement contractor and the air monitoring Consultant.

The Contractor shall attend a Preconstruction Conference. This meeting will be a follow‐up to the Kick‐off Meeting and Site Survey. In preparation for this meeting the Contractor shall submit:

· An updated work plan that adds additional details based upon approved submittal information.

· Revised or new Activity Hazard Analysis (AHA) based on approved submittals

· Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

This meeting shall comply with the terms of Section 3.1.2 of this SOW and the terms of PG‐18‐1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 35 26 SAFETY REQUIREMENTS (528‐21‐ 135); Article 1.6 Preconstruction Conference. See section 4.2 for the timing of this meeting.

3.2.4 Demolition and Abatement

The Contractors scope of work for Demolition and Abatement shall include, but is not limited to the following: the procedures outlined in PG‐18‐1: MASTER CONSTRUCTION SPECIFICATIONS.

Work includes, but not limited to, all labor, material, equipment, and supervision to perform the required demolition, abatement, encapsulation, and disposal.

Where the ACM recesses into the floor, ceiling, and adjacent walls, any remaining exposed ACM must be encapsulated to prevent personnel exposure to any ACM during wall reconstruction.

See PG‐18‐1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 02 82 11 TRADITIONAL ASBESTOS ABATEMENT (528‐21‐135), Paragraph 3.3.5.

No wiring, pipes or other utilities will be removed, cut or disconnected by the contractor.

3.2.5 Status Meetings

The Contractor shall attend periodic status meetings with the VA to discuss construction progress, submittals, and RFIs during the course of the project. The construction phase is anticipated to be no longer than 3 months.

Status meetings will commence after the Preconstruction Conference is held (section 3.2.3). Status meetings shall be held every two weeks for the remainder of the effort. At a minimum, status meeting attendees shall be the VAMC COR and one person from the prime Contractor. Additional personnel may be invited to the meeting as required.

As part of the last status meeting the resurvey of the site will be conducted (see PG‐18‐1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements ‐ 528‐21‐ 135), Article 1.8, Paragraph C).

The Contractor and/or Sub Contractor shall provide meeting minutes in accordance with the terms of Section 3.1.2.

4. Delivery

4.1 Technical POC

The Contractor shall coordinate all visits and meetings with and provide the required quantity of submittals to Christopher Herby VA Western New York Healthcare System Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215

4.2 Schedule and Submittals

The Period of Performance for the total effort will not exceed 90 calendar days.

Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in Section 3 of this SOW.

Table 1 is a summary list of actions, submittals, and schedule for this effort. This list is NOT inclusive of any shutdown requests that may be required.

Page 1 of

Table 1: Summary List of Events and Deliverables Data Item

Party

Ref Spec Ref

Duration of Contract

Demolition and Abatement

Kick‐off Meeting and Site Survey

1.7.G

Submittal

Contractor

Schedule, Gantt Chart (Draft)

Concurrent with Kickoff Meeting Agenda email

NA

3.2.1 01 00 00, 1.7.G;

02 82 11, 2.4.1.A

528‐21‐135 Building

Abatement of

3/11/2022

Data Item

Party

Ref Spec Ref

Submittals

01 00 00, 1.7.G

Contractor

Schedule, Gantt Chart (Final)

NTP +21 Calendar Day(s) email

NA

01 00 00, 1.7.G;

2.4.1.A

Contractor

Employee Lists

NTP +30 Calendar Day(s) email

NA

01 00 00, 1.6.A;

2.4.1.B

Contractor Keys and lock combinations (doors, tool boxes, equipment)

NTP +30 Calendar Day(s)

In person @ VAMC

01 00 00, 1.6.D

01 00 00, 1.6.E

01 00 00, 1.6.F

‐15 Calendar Day(s)

01 35 26, 1.4

‐15 Calendar Day(s)

01 35 26, 1.14

‐15 Calendar Day(s)

01 35 26, 1.5

‐15 Calendar Day(s)

01 35 26, 1.8

Contractor Employee qualifications, training, accreditations, and licenses

Preconstruction Conference ‐15 Calendar Day(s) email

NA

02 82 11, 2.4.1.B;

2.4.1.I

Data Item

Party

Ref Spec Ref

‐15 Calendar Day(s)

02 82 11, 2.4.1.B

Contractor Affidavit of Medical Surveillance and Respiratory Protection Preconstruction Conference ‐15 Calendar Day(s) email

NA

02 82 11, 2.4.1.B

‐15 Calendar Day(s)

02 82 11, 2.4.1.C

‐15 Calendar Day(s)

02 82 11, 2.4.1.D

‐15 Calendar Day(s)

02 82 11, 2.4.1.E

‐15 Calendar Day(s)

02 82 11, 2.4.1.F

‐15 Calendar Day(s)

02 82 11, 2.4.1.G

‐15 Calendar Day(s)

02 82 11, 2.4.1.H

‐15 Calendar Day(s)

02 82 11, 2.4.1.J

‐15 Calendar Day(s)

02 82 11, 2.4.1.L

Preconstruction Conference

‐5 Business Day(s)

1.6

Data Item

Party

Ref Spec Ref

+5 Business Day(s)

VAMC

Preconstruction Conference Meeting Minutes (Draft) Comments Receipt of Draft +3 Business Day(s)

Status Meetings

02 82 11, 2.4.2

02 82 11, 2.4.3

A.1 OTHER ATTACHMENTS

See attached document: Pre-Bid RFIs Abatement.

See attached document: Building 6 Abatement-003.

See attached document: 02 82 11 Traditional Asbestos Abatement.

See attached document: Rooms B52 B52-1 B54-1 621D 622D and 623D Survey Letter.

See attached document: 02 82 13_19 Floor and Mastic Abatement.

See attached document: Buffalo VAMC Targeted Bulk Sampling Asbestos Survey Letter.

See attached document: Asbestos Testing Report B54.