Youth Center Chiller

Combined Synopsis – Solicitation

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO Part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number FA460826QC034 is issued as a Request for Quote for one (1) Brand Name Trane 70-ton 200-volt air conditioning chilled water unit with a 1-year warranty. This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Notice to Offerors:

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotes. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs

The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs. If funds are not available to fund the entire contract value, the Government reserves the right to re-evaluate quotations by unit price per item and issue an award on a SOME, NONE, or ALL basis for each individual item needed.

Description of Requirement:

The purpose of this requirement is for the purchase and delivery of one (1) Brand Name Trane 70-ton 200-volt air conditioning chilled water unit with a 1-year warranty.

Delivery Terms:

Freight on Board (FOB) Destination:

Contract Line Item Number (CLIN):

CLIN

Product/Service Description

Quantity

Unit

Unit Price

Total

0001

Trane 70-ton 200-volt air conditioning chilled water unit

Best Value Determination:

Contract award will be based on price/technical to determine best value.  

Due Date and Time:

• Questions must be submitted via email to the Contracting Specialist and Contracting Officer listed below by 3:00 PM Central Standard Time (CST), Monday, 4 May 2026.
• Answers to questions submitted in accordance with (IAW) specified due date will be provided on or around Wednesday, 6 May 2026.
• Quotes must be submitted via email to the Contract Specialist and Contracting Officer listed below by 3:00 PM CST, Wednesday, 13 May 2026.

Points of Contact (POC):

Contract Specialist: A1C Mitchio Lemari; Telephone: (318) 456-2202; Email: mitchio.lemari@us.af.mil

Contracting Officer: Ronnie Bushue; Telephone: (318) 456-6887 Email: ronnie.bushue.1@us.af.mil

Applicable Provisions in Full Text:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Mar 2026)

(a) Submission of offers. Submit offers (quotes) to the POC specified in this solicitation IAW due dates and times specified in this solicitation. Quotes will include:

(1) Offeror’s name/company name, address, telephone number and email address.

(2) Offeror’s SAM Unique Entity Identifier (UEI) number.

(3) Information necessary to evaluate the factors contained in the provision at 52.212-2.

(4) Responses to provisions that require Offeror completion of information, representations, and certifications (other that those collected via the System for Award Management (SAM)); and

(5) A statement specifying agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(6) Quote must include Freight on Board (FOB) Destination as shipping method.

            (7) Quote must contain expiration date, proposed delivery date, and any discount terms.

(8) Offerors shall submit a single, comprehensive quote that encompasses their best offer and fully meets the required specifications.

(9) Offerors shall provide detailed information on the product(s) being offered, including product/model number(s), comprehensive product description(s), and any other relevant details necessary for technical evaluator(s) to fully understand what is being quoted. This information is critical to ensure that the offered product(s) meet the government's requirements.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting quotes in electronic format to the listed POC by the due date and time specified in this solicitation. It is the Offeror’s responsibility to follow up with the POC to ensure quote was received on time.

(d) Contract award. The Government intends to evaluate offers based on price and technical and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(End of provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Mar 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price: The total evaluated price will include the total price of all line items. The price will be evaluated based upon price and ranked lowest to highest. The price evaluation will determine whether the proposed price is complete, fair and reasonable, and not unbalanced.

(2) Technical: Lowest three offerors will undergo technical evaluation. The quotes will then be evaluated based upon ability to furnish the items requested in the CLINS outlined as well as any attachments associated with this solicitation. If any or all three of the lowest quotes are deemed unacceptable the next lowest quote(s) will be evaluated, and the process will continue until 3 quotes are found to be technically acceptable. If three or less quotes are received, then all quotes received will be sent for technical evaluation.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)