Yokota-Automated Onboarding and Account Creation System

The Department of the Air Force Pacific Air Forces is soliciting quotes for an Automated Onboarding and Account Creation System (AOCAS) through RFQ No. FA520925Q021A issued by the 374 Contracting Squadron at Yokota Air Base, Japan. The system is designed to automate and streamline personnel onboarding processes for United States Forces Japan (USFJ), specifically addressing challenges with temporary duty rotations and exercise participation by automating account creation across USFJ systems, providing a self-service portal, and integrating with existing HR and security systems. Key functional requirements include automated workflow routing, role-based access control, secure data storage, automated reporting capabilities, and integration with the Global Federated User Directory, with the system leveraging SharePoint Online and Power Apps for cost-effectiveness. The government will evaluate proposals based on two primary factors: price and technical acceptability, awarding the contract to the responsible offeror whose offer is most advantageous to the government. Quotes are due by June 25, 2025 at 1400 hours Japan Standard Time, with the solicitation posted on June 17, 2025.

This procurement does not utilize any set-aside designations and is open to all eligible contractors. The solicitation seeks one Automated Onboarding and Account Creation System with delivery required to HQ United States Forces, Japan (Unit 5068, APO AP 96328-5068) via commercial carrier, with shipping charges to be included in the product cost and delivery timeframe specified in days after receipt of order. The place of performance is Fussa, Tokyo, Japan, reflecting the system's intended use for USFJ operations. The government reserves the right to order all, some, or none of the requested items, providing flexibility in the final award decision. No specific award values, budget ranges, or incumbent contractor information are disclosed in the solicitation documents. The procurement falls under NAICS code 541611 for Administrative Management and General Management Consulting Services and PSC code R699 for Support-Administrative: Other.