Yellow Ribbon for 1-265 ADA 7 DEC 2025
Closed Solicitation Posted
- Solicitation number
- W911YN25QA035
- Agency
-
Florida National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Daytona Beach, Florida 32114, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Florida Army National Guard is soliciting proposals for a comprehensive Yellow Ribbon Pre-Deployment Event for the 1-265 ADA unit scheduled for December 7, 2025. The contractor must provide integrated event management services including venue space, audio/visual equipment and services, full catering services, and lodging accommodations for 420 total guests within the Daytona Beach area. The contractor bears full responsibility for ensuring all requirements are met while coordinating with the Yellow Ribbon Point of Contact for oversight. Government personnel will arrive at 6:00 AM on December 6th for setup, with event check-in beginning at 7:00 AM the following day. The contractor must also manage all parking arrangements and signage for attendees. Proposals are due by July 23, 2025, with the solicitation having been posted on July 9, 2025.
This procurement opportunity is designated as a Total Small Business set-aside, restricting participation to qualified small business entities. The event will accommodate exactly 420 guests and requires lodging to be secured within 10 miles of the selected venue location. The place of performance is specified as Daytona Beach, Florida, with the venue required to be located within Daytona Beach city limits but without additional geographic restrictions beyond that boundary. The Performance Work Statement details specific requirements for catering services including allergen considerations, though no formal menu approval process is required as long as PWS specifications are met. The solicitation falls under NAICS code 721110 for Hotels and Motels and PSC code V231 for lodging and hotel/motel services, indicating the procurement's focus on hospitality and accommodation services.
Notice text
2 versions
Update #2 · Latest ·
Q&A Posted:
Q1: The PWS clearly specifies that lodging must be within 10 miles of the event venue. However, are there any geographic restrictions or requirements for the venue location itself, or does the venue simply need to be located within the Daytona Beach area?
A1: No, the venue just needs to be located within the Daytona Beach city.
Q2: What time will government personnel arrive on December 6th for setup, and are there any specific security clearance requirements for contractor personnel?
A2: At 6am on day of event for set-up as for the event check-in starts at 7am.
Q3: Is there a menu approval process required before the event, and are there any specific dietary restrictions or cultural considerations beyond the allergen requirements mentioned?
A3: No, menu has to meet PWS requirements.
Q4: Will the government provide any coordination for attendee parking, or is the contractor responsible for all parking management and signage?
A4: The contractor would be responsible for parking management.
Yellow Ribbon Pre-Deployment Event for the 1-265 ADA with 420 total guests. It is the responsibility of the contractor to ensure all requested requirements are met. Event space, audio/visual (A/V) services, catering services, and lodging will be secured by the contractor with oversight from the Yellow Ribbon POC. See PWS for details
Update #1 ·
Yellow Ribbon Pre-Deployment Event for the 1-265 ADA with 420 total guests. It is the responsibility of the contractor to ensure all requested requirements are met. Event space, audio/visual (A/V) services, catering services, and lodging will be secured by the contractor with oversight from the Yellow Ribbon POC. See PWS for details
Files
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation YR 1-265ADA.pdf | ||
| PWS - event - catering - lodging 1-265 ADA 7DEC25.pdf |
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