Yellow Ribbon Event July 2016

Added: Jun 23, 2016 11:56 am

Yellow Ribbon Event July 2016
Michael Furtney
Contract Specialist
USPFO, Colorado
(720) 250-4038
michael.b.furtney.mil@mail.mil

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-88. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation W912LC-16-T-0121 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for conference space and meals.

This solicitation is 100% set aside for small businesses.
NAICS Code 721110, $32.5 million

Solicitation Closes: Friday, 1 July 2016 at 6:00am (Mountain Time Zone)
All quotes must be received electronically by email to michael.b.furtney.mil@mail.mil by the closing date and time. All questions must be emailed to the email address listed above.

Award Information: All responsible quotes received by the closing date and time will be considered for award. To be eligible for award for this solicitation, the offeror must be registered in the System for Award Management (SAM) at (www.sam.gov) at time of contract award.

Responsible quotes will be formatted to match solicitation contract line item numbers (CLINS).

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers.

Technical capability, past performance, price, socioeconomic status, and company initiatives supporting environmental protection programs.

Technical capability evaluation includes the following evaluation criteria:

All interested vendors must provide a menu for all meals

All evaluation factors other than price, when combined, are approximately equal to price.

Solicitation contract line item numbers (CLINS)
CLIN 0001 Yellow Ribbon Event July 2016
QTY=1
Unit of Measure=Job
Unit Cost=$
Total Cost=$

Open Market pricing is required.

COLORADO ARMY NATIONAL GUARD
YELLOW RIBBON EVENT
30-31 July 2016

Scope of Work for COARNG Yellow Ribbon Pre-Mobilization Event

Requirements: Location must be a full service hotel or conference center that allows catering if required to provide meals. Contractor is responsible for providing meals in accordance with this statement of work. Preferred location is within the Denver Metro area, the Denver Tech Center (DTC) south to include Parker and Lone Tree areas.

Item 1 - Conference Room/Breakout Rooms:

Conference Room For approximately 185 attendees from 30-31 July. Room set up 30 July: round tables for 6 to 10 personnel, crescent style. Three 6-8 foot tables in main lobby area or outside of general session area for sign-in/registration. Room set up 31 July - class room style. Three 6-8 foot tables in main lobby area or outside of general session area for sign-in / registration. Continuous self-service beverage of ice water. Available WiFi included in room cost. Parking must be included in the price for the conference room if applicable.

Breakout Rooms. Six rooms. Room 1 - Breakout Session for approximately 55 adults; room set up theater style, chairs only, with ice water station. Room 2 - Youth Activity for approximately 25; room set up with round tables and chairs. Continuous self-serve beverage of ice water. Room must be in close proximity to restrooms. Room 3 - Childcare for approximately 17 children and 3 adults (can be a suite(s) or meeting space); room must have microwave and refrigerator for formula/milk. Childcare provider must be able to remove or rearrange furniture at their discretion. If it's a meeting room, it must be in close proximity to restrooms. Room 4 - United through Reading, set up with one small table for equipment and 2 chairs, with water station, and one 6-8 foot table outside of room. Room 5 - USO Portrait set up with one small table for equipment and 2 chairs. Room 6 - Board Room for staff and equipment storage, set up with one conference table and 10 chairs, with water station.

Item 2 - Adult Meals: Meals must be all-inclusive at or below the government per diem rate and include beverage selection. Contract modifications to be accomplished as necessary with a 10-15% variance up or down.

Adult Breakfast. Hot/continental breakfast buffet for 185 adults 30 & 31 July 2016 to be served in or outside general session. Should include a selection of seasonal fresh fruits, Danish, muffins, pastries and breads, with beverage selection to include coffee, hot tea and juice. Beverages to remain out until consumed. Total of 370 adult breakfast.

Adult Lunch. Hot lunch buffet for 185 adults 30 & 31 July 2016, with beverage selection of coffee, hot tea, cold tea, and lemonade. To be served in or outside general session. Beverages to remain out until consumed. Total of 370 adult lunches.
Note**Children meals per 14 FAM 572.3-4 (2)(3), should not exceed 50% of the adult government per diem rate for youth 11 years of age and under, and 75% of the adult government per diem rate for children 12 years of age and older. Must be able to provide meals in youth area and be able to deliver meals to childcare suites. Meals for ages 0-5 must be child friendly to include cereal, fruit cups, bananas, French toast, yogurt; chicken nuggets, pizza, French fries, macaroni and cheese, grill cheese, etc. (NO PEANUTS). Beverages to be included in all meals.*Please note that these are the rates set by the government, if you provide free meals for children between the ages 0-5 do not charge for meals.

Item 3 - Children Meals Ages 12 and up: Youth meals must be all-inclusive at or below 75% of adult government per diem rate and include beverage selection. Contract modifications to be accomplished as necessary with a 10-15% variance up or down.

Breakfast (Ages 12 and up). Hot/continental breakfast buffet for approximately 10 youth, 30 & 31 July 2016. Set up in or outside youth activity room. Should include a selection of seasonal fresh fruits, Danish, muffins, pastries and breads, with beverage selection. Beverages to remain out until consumed. Total of 20 youth breakfast for ages 12 and up.

Lunch (Ages 12 and up). Lunch buffet for 10 youth 30 & 31 July 2016, with beverage selection of lemonade and/or punch. Set up in or outside youth activity room. Beverage to remain out until consumed. Total of 20 youth lunches for ages 12 and up.

Item 4 - Children Meals Ages 6 - 11. Youth meals must be all-inclusive at or below 50% of adult government per diem rate and include beverage selection. Contract modifications to be accomplished as necessary with a 10-15% variance up or down.

Breakfast (Ages 6 - 11). Buffet for approximately 15 youth 30 & 31 July 2016. Set up in or outside youth activity room. Should include a selection of seasonal fresh fruits, Danish, muffins, pastries and breads, with beverage selection. Beverages to remain out until consumed. Total of 30 youth breakfast for ages 6 - 11.

Lunch (Ages 6 - 11). Lunch buffet for 15 youth 30 & 31 July 2016, with beverage selection of lemonade and/or punch. Set up in or outside youth activity room. Beverage to remain out until consumed. Total of 30 youth lunches for ages 6 - 11.

Item 5 - Children Meals Ages 0-5. Youth meals must be all-inclusive at or below 50% of adult government per diem rate and include beverage selection. If you have a no charge for anyone in this age group, please indicate such. Contract modifications to be accomplished as necessary with a 10-15% variance up or down.

Ages 0 - 5 are as follows: 0 = 1 / 1 = 2 / 2 = 2 / 3 = 4 / 4 = 4 / 5 = 4 for a total of 17.

Breakfast (Ages 0 - 5). Breakfast for 17 children ages 0 -5 years old, must be child friendly and include selection of dry cereal and milk, fresh fruit, oatmeal, and yogurt, with beverage selection. To be served in childcare room/suite. Total of 34 children breakfast ages 0 - 5.

Lunch (Ages 0 - 5). Lunches for 17 children ages 0 - 5 year olds, must be child friendly, i.e. chicken nuggets, mac & cheese, French fries, pizza, etc. To be served in childcare room/suite. Absolutely no peanut products. Total of 34 children lunches ages 0 - 5.

Vendor Area.  Area where vendors can set up outside of the general session.  Will require approximately 20 tables 6-8 feet.

The federal government is tax exempt. For the hotel rooms, please provide only the room rate without any taxes or resort fees included. If regular lodging rate is lower than government per diem, please provide the lower rate. All resort fees and gratuities must be waived. ***** Individual billed rooms are not to be included on contract. Meals are all inclusive with no taxes or gratuities.

* Service fees are typically not paid by the government and if charged must be included in meeting room cost and not listed as a separate expense. A detailed explanation of why the service fee is being charged and the amount must be included with the quote

** Taxes and gratuities must be excluded.

Delivery of all Contract line items is due no later than ___30-31 July 2016____.

Special Instructions
The contractor shall report ALL contractor labor hours (including subcontractor labor
hours) required for performance of services provided under this contract for the Colorado Army National Guard via a secure data collection site. The contractor is required to completely fill in
all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during
each Government fiscal year (FY), which runs October 1 through September 30. While inputsmay be reported any time during the FY, all data shall be reported no later than October 31 ofeach calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil

The following FAR clauses are applicable to this acquisition:
Clause at 52.202-1, Definitions
Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations
Provision at 52.212-1, Instructions to Offerors - Commercial Items.
Provision at 52.212-2, Evaluation -- Commercial Items.
Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items.
Clause 52.212-4, Contract Terms and Conditions -- Commercial Items.
Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; , 52.222-41, Service Contract Labor Standards; 52.222-42, Statement of Equivalent Rates for Federal Hires; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration;
Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving
Clause at 52.225-13, Restriction on Certain Foreign Purchases
Clause at 52.252-2, Clauses Incorporated by Reference
Clause at 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights.
Clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting
Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports.
Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions
Clause at DFAR 252.232-7010, Levies on Contract Payments
Clause at DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel