Yellow Ribbon Event for KFOR 13 DEC 2025
Closed Solicitation Posted
- Solicitation number
- W911YN25QA038
- Agency
-
Florida National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Orlando, Florida 32801, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Florida Army National Guard is procuring comprehensive event management services for a Yellow Ribbon Pre-Deployment Event for the KFOR Deployment Group scheduled for December 13, 2025, in Orlando, Florida. The contractor will be responsible for securing and managing all event logistics for approximately 300 attendees, including catering services (buffet breakfast with specific menu guidelines), multiple conference spaces (large assembly room, workshop room, and vendor area), audio/visual equipment for presentations, and lodging accommodations. The event's primary objective is to connect deploying soldiers and their families with benefits, resources, and support networks to help military families navigate the deployment cycle. All services must be tax-exempt, venues must be ADA compliant and located within 10 miles of the event location, and the contractor must provide an on-site representative throughout the event. The solicitation (W911YN25QA038) operates under a Request for Quote format with responses due by July 30, 2025, at 4:00 PM EST, and will be awarded through simplified acquisition procedures under FAR Part 13.
This opportunity is designated as a 100% small business set-aside with a $0 size standard under NAICS code 721110 (Hotels and Motels) and Product Service Code V231 for lodging and catered meals. No incumbent contractors are identified in the solicitation materials, and no specific award values or budget ranges are disclosed in the available documentation. The lodging requirements specify 30 rooms needed for December 12, 2025, and 20 rooms for December 13, 2025, with all accommodations requiring specific amenities including a gym, 24-hour front desk, and location in a safe neighborhood environment. The contract will utilize firm fixed pricing and the place of performance is Orlando, FL 32801, with the contractor required to coordinate seamless check-in and logistical support for all 300 event attendees. The event represents a single-day engagement with associated overnight accommodations for military personnel and their families participating in the pre-deployment preparation activities.
Notice text
Yellow Ribbon Pre-Deployment Event for KFOR with 300 total guests. It is the responsibility of the contractor to ensure all requested requirements are met. Event space, audio/visual (A/V) services, catering services, and lodging will be secured by the contractor with oversight from the Yellow Ribbon POC. See PWS for details
Files
| File | Type | Posted |
|---|---|---|
| PWS - 13DEC25 - KFOR Group.pdf | ||
| Combined Synopsis Solicitation YR KFOR 13 DEC 2025.pdf |
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