Yellow Ribbon Event for 2-124 IN 18 JAN 2026

Amendment 0001 issued to add clauses 52.232-18 and 52.232-19. See attached.

Q&A as of 08 July 2025:

Q1: Do you have a target date or date range when the final award decision will be made?

A1: If FY25 funding is made available, this will be awarded by early September. In the event funding is not made available before the end of the FY, a letter of commitment will be issued to the apparant awardee in order to make reservations, and the award will be made in October with FY26 funding.

Q2. Q2: Will a tax exemption certificate be provided upon award? If yes, will A FL state tax exemption certificate be issued?

A2. Yes and yes.

Q3: As per the PWS Pg 4 #2, 50 rooms for a single-night stay to check out Jan. 18 and 50 rooms for a 2-night stay to check out Jan. 19, 2026. (Total: 100 room night requirement)

A3. It is a 100-room night requirement, 50 rooms each night. All guests will have a 1-night stay with a different group staying on the 2nd night.

Q4: Is there a preference in linen color for the general session and breakout out rooms?

A4: Black

Q5: Can the larger general session room be used as a breakout room or soon all rooms stand alone?

A5: The short answer is no. I want all rooms on the PWS. I have plans and uses for all rooms.

Q6: For clarity sake, are we supporting two different larger units or a combination of several units throughout the YRE?

A6: There are several units on this deployment. Overall, I am separating the event into two halves: a morning half and an afternoon half. I do not know if the audience for each half will be divided by units. I will leave that up to unit leadership.

Q7: Are there any known food allergies/restrictions we should be aware of as it pertains to this unit(s)?

A7: No. Just go with what is on the PWS.

Q8: Will the A/V technician be required to remain onsite during setup and teardown, or only during active event hours?

A8: See Q9 answer

Q9: Could you please clarify the expected availability window for the A/V technician during the event?

A9: I expect the A/V technician to be there at least one hour before the event starts to make sure everything is working properly. Delays due to A/V problems are unacceptable. They should remain throughout the day (not teardown) to fix problems as they arise and prevent problems.

Q10: Is it acceptable to utilize multiple hotels to fulfill the lodging requirements for this opportunity?

A10: Yes. I put that in the PWS. Under lodging requirements it says “Multiple lodging venues may be used to meet this requirement.”

Q11: Will a king with a pull-out sofa suffice as double beds?

A11: Yes

Small Business Set Aside 100%, Applicable Size Standard is $40.0M, NAICS Code: 721110, Product or Service Code (PSC): V231

Catering, Event Space, Audio Visual and Lodging requirements for the 2-124 IN Pre-Deployment Event with 1300 total guests 18 January 2026 .It is the responsibility of the contractor to ensure all requirements are met. Lodging and parking will be secured by the contractor with oversight from the Yellow Ribbon Coordinator. See PWS for details and Synopsis for applicable Provisions and Clauses.