Yellow Ribbon Event for 1-153 CAV 15 Nov 2025
Closed Solicitation Posted
- Solicitation number
- W911YN25QA037
- Agency
-
Florida National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Panama City Beach, Florida 32407, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Florida Army National Guard is seeking comprehensive event management services for a Yellow Ribbon Pre-Deployment Event for the 1-153 CAV unit scheduled for November 15, 2025. The procurement requires a contractor to provide complete event services for 330 total guests, including catering services with hot buffet breakfast, conference space consisting of a 330-person assembly room with stage, a 100-person workshop room, and a 40-table vendor area, audio/visual equipment and technical support, and lodging accommodations. The catering must avoid fast food and common allergens and be served from 0700-0900, while the audio/visual services must include microphones, screens, and an on-site technician for troubleshooting. This firm-fixed-price acquisition is structured with four Contract Line Item Numbers covering catering, event space, audio/visual services, and lodging respectively. The solicitation was posted on July 16, 2025, with quotes originally due July 29, 2025, but extended 24 hours to July 30, 2025, at 4:00 PM EST due to an incorrect email address correction requiring resubmission to Thomas.p.fazio.civ@army.mil.
This opportunity is designated as a total small business set-aside under NAICS code 721110 (Hotels and Motels) with a size standard of $400 million, and no incumbent contractors are identified in the solicitation materials. The lodging requirements specify 38 rooms needed for November 14, 2025, and 12 rooms for November 15, 2025, with accommodations must be ADA compliant, non-smoking, include free Wi-Fi, and be located in low-crime areas. The contract will be performed in either Panama City Beach or Tallahassee, Florida, though the solicitation notice lists the place of performance as Panama City Beach, FL 32407. The contractor will be responsible for securing all required services under oversight from the designated Yellow Ribbon Point of Contact, with an on-site government representative present during the event to manage logistics. While no specific contract value is disclosed, the scope encompasses full-service event management for a significant military pre-deployment ceremony requiring coordination of multiple service components over a two-day period.
Notice text
2 versions
Update #2 · Latest ·
Incorrect email address provided for Contract Specialist. Please resubmit quotes to: Thomas.p.fazio.civ@army.mil
Extended 24 hours to provide time for resubmitting quote to the correct email.
Yellow Ribbon Pre-Deployment Event for the 1-153 CAV with 330 total guests. It is the responsibility of the contractor to ensure all requested requirements are met. Event space, audio/visual (A/V) services, catering services, and lodging will be secured by the contractor with oversight from the Yellow Ribbon POC. See PWS for details
Update #1 ·
Yellow Ribbon Pre-Deployment Event for the 1-153 CAV with 330 total guests. It is the responsibility of the contractor to ensure all requested requirements are met. Event space, audio/visual (A/V) services, catering services, and lodging will be secured by the contractor with oversight from the Yellow Ribbon POC. See PWS for details
Files
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation YR 1-153 CAV 15 Nov 2025.pdf | ||
| PWS - 15NOV25 - KFOR CAV.pdf |
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