Yellow ribbon event - baton rouge, LA - 12-13 JUL 25
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912NR25RA008
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- R699 Support- Administrative: Other
- Place of performance
- Baton Rouge, Louisiana 70801, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Louisiana Army National Guard is soliciting comprehensive event services for a Yellow Ribbon Reintegration Training Event to be held July 12-13, 2025, in Baton Rouge, Louisiana. The procurement requires a contractor to provide hotel accommodations, meeting facilities, catering services, and audiovisual support for approximately 300 participants including service members, family members, and event staff. Key requirements include 100 sleeping rooms for one night, dining space for 300 people arranged in 30 rounds of ten, one large meeting space for awards presentations, five breakout training rooms, three operational support rooms, wireless internet access, and a hot buffet lunch with multiple protein, starch, and vegetable options. The contract will be evaluated based on price and two additional factors: capacity requirements (lodging, meeting space, parking) and meal plan quality. Questions regarding the solicitation are due by 10:00 AM CST on June 17, 2025, and complete quotes must be submitted by the same date to Contract Specialist Crystal Stiles via email.
This procurement is designated as a total small business set-aside under NAICS code 721110 (Hotels except Casino Hotels and Motels), restricting competition to qualified small businesses. No incumbent contractors or current service providers are identified in the solicitation documents. While specific award values or budget ranges are not disclosed, the scope encompasses significant service requirements including 100 hotel rooms, meals for 350 people, 30 exhibit tables, and comprehensive audiovisual equipment and support services. The event duration spans two days with overnight accommodations required, and all services must be delivered within the Baton Rouge, Louisiana metropolitan area. The contract structure will be firm fixed price, with award anticipated to be made to the responsible offeror whose proposal provides the most advantageous combination of price and technical factors to the government.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation is issued as a request for quote (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2025-05 effective 17 January 2025. Provisions and clauses incorporated by reference has the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov.
The solicitation W912NR25RA008 is issued as a Request for Proposal. This procurement is solicited as a small business set-aside. The NAICS code for this acquisition is 72110 - Hotels (except Casinos). This solicitation is for a firm fixed price contract. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Offer must include proof of adherence to provided specifications and have a satisfactory past performance with Government contracts. The contractor shall return the completed provision (52.204-24) and return with proposal. Award may be made without discussions with potential contractors. Interested contractors are cautioned that the award may not necessarily be made to the lowest priced quote. Interested parties are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be\ solely on the information included in the quotation. Therefore, the quoter's initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements. Reference 13.106-3(a) Basis for Award and FAR 13.106-1(a)(2)(i).
A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
The Louisiana Army National Guard has a requirement for services for a Yellow Ribbon Event in Baton Rouge, LA on 12-13 July 2025.
A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Submission of Quotes: Offerors shall submit the W912NR25RA008 Solicitation Worksheet to Contract Specialist, Ms. Crystal Stiles at crystal.l.stiles2.civ@army. mil. The Government must have received form the offeror a fully compliant quote. The quote is compliant when it conforms to all the requirements, terms and conditions of the solicitation, including the Need Statement.
Submittal of Solicitation Questions: Questions concerning this RFP or request for clarification shall be made inwriting via email to the Contract Specialist,, Ms. Crystal Stiles, crystal.l.stiles2.civ@army.mil. The due date for questions will be 1000am CST on 17 June, 2025. When submitting questions and comments, please refer to the specific text of the RFP in the following format:
Subject: LAARNG Yellow Ribbon Event Baton Rouge-RFQ No. W912NR25RA008
Files
| File | Type | Posted |
|---|---|---|
| FY25_PWS_V1.pdf | ||
| Solicitation - W912NR25RA008.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Yellow ribbon event - baton rouge, LA - 12-13 JUL 25 | Award Notice | |
| This notice | Solicitation |
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