Y1LZ--36C25723Q0209 | Waco Security Light Repair and Install

36C25723Q0209- Waco Security Lighting and Install

RFI / Questions

1. For Bldg 10, for the additional wire to be pulled, where are the previous pole and

succeeding pole from the one that needs to be reset?

Ans: In the parking directly across to the other island.

2. During the site visit, it was mentioned that the fuse blocks will not be needed. Can you

confirm that they will or will not be needed for this project?

Ans: No, fuse blocks are needed for this project.

3. It would be beneficial to have in-line fuses installed on each pole. Does the VA want inline

fuses for each pole?

Ans: No, in-line fuses are needed.

4. Where are photo-eyes to be installed (at the beginning of each circuit, on each light

pole, or on each fixture)?

Ans: I will only one photo-eye for each new pole installed at the beginning of each new the circuit.

5. Please confirm the number of light poles to be removed and reset at Bldg 94.

Ans: 1 with 480 V.

6. Please confirm the number of light poles to be removed and reset at Bldg 10.

Ans: 1 with 277 V

7. Are the existing light poles at Bldgs 10 and 94 to be reused or is a new light pole

altogether to be installed?

Ans: Light Poles for Buildings 10/94 will be reused.

8. For the light poles at Bldgs 94 and 10, please confirm what existing wire is to be

removed and what new wire is to be installed.

Ans: 94 2 wires from 2 different due to being daisy chained. 10-1 wire directly across from the island.

9. What is the voltage for each light to be installed.

Existing Light Poles:

94 480V

10 277V

New Light Poles

90/91 208V (power coming from Generator Room)

91/92 208V (power coming from inside of Building 92)

92/93 208V (power coming from Generator Room)

10. Please provide concrete dimensions for all new concrete pedestals.

Existing Light poles Building 10 and 94. 8ft below grade and 1 ft above grade. New poles refer to manufactures specification base for these poles.

11. Are photo-eyes or timers to be installed on all light poles for this project?

Ans: Photo eyes

12. Can the VA provide utility plans in this RFI where fiber optic may be encountered?

Ans: Currently this is unknown due to changes over the years.

13. Could this project be sole sourced?

Ans: No

14. Could another Site Visit be considered due to the turn-around time being short, even if

scheduled one on one?

Ans: No, due to time constraints

15. Are all lights being replaced even if they are in working order?

No, lights are being replaced.

16. When is the anticipated start date?

Ans: ASAP when the contractor receives the NTP

17. Is there a current incumbent?

Ans: No

18. How many fixtures are not in working order?

Ans: All fixtures are currently working.

19. How many new fixtures will need to be installed?

Ans: Refer to SOW which is stated how many fixtures need per new light pole, ( all lights need to be 400 Watts each)

20. Are there any major electrical issues that need to be addressed currently?

Ans: None

21. Do you have any photos or specific details for the lights that are currently on-site? Do you have an photos of the light poles or parking lots? How many additional light poles are being requested?

Ans: Photo will be submitted. You can add up 4 lights to each side of the pole.

22. Requesting information regarding the drawing that shows exactly where the

new poles will be located, in order to compose an accurate quote to the satisfaction of the

government.

Ans: Location was site seen at site visit. Government is not responsible for any misconceptions if the site was not visited.

23. Can you provide any prints or aerial photos showing locations? Do you have any specs for the poles?

Ans: We don t know any drawings for aerial views for the locations. No specs, match existing light that was provided for the new poles.

New Light poles must match this existing light pole which is 30 ft. You can add lights to it as well. Lead times are low.

PART I /SECTION A REQUEST FOR QUOTE

This is a Request for Quote in accordance with FAR Part 13.

Potential offerors must follow all instructions in order to be compliant with the solicitation. It is the responsibility of the offeror to verify that their offer is complete.

The offeror is responsible for submitting all required forms and and documents with the offer.

The Government will award a single contract resulting from this solicitation to a responsible SDVOSB offeror whose offer conforming to the solicitation will be most advantageous to the Government based on Past Performance and Price.

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of

required work and net proceed.

Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ.

I.2A SELECTION CRITERIA/QUOTE PREPARATION INSTRUCTIONS

Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures

Award will be made based on the following factors:

Factor 1 - Past Performance

Factor 2 - Price

Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

Factor 1 Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size and complexity. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS).

IF THE OFFEROR CANNOT PROVIDE A CPARS FOR PROJECTS LISTED IN

FACTOR 1, then the offeror shall submit Past Performance Questionnaires (PPQ).

Questions and completed PPQs should be submitted directly from your client via email to cassandra.king@va.gov.

If the offeror is unable to contact a client for a project(s) before the closing date, the offeror should complete and submit with the quote and the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Basis of Evaluation: Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

Factor 2 Price: Offerors shall provide pricing as requested in the Schedule of Service identified within the SF1442. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors

considered.

SAFETY Special Standards of Responsibility

(52) Solicitation Submittal Requirements:

The Offeror shall submit the following information:

(For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

(52) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

PART I /SECTION B INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: between $100,000 and $250,000.

I.2B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.3B QUOTE REQUIREMENTS

© Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for (3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor s 85 percent subcontract amount that cannot be exceeded; or (4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor s 75 percent subcontract amount that cannot be exceeded.

General Quotes shall be submitted in response to this solicitation. Quotes shall be submitted via email to cassandra.king@va.gov. Emails are limited to five (5) MB.

The quote, in its entirety, shall not exceed two emails (one email for price, and one email for technical/past performance) of 5MB each.

Price shall be in a separate electronic document from the technical and past performance portions of the quote.

Failures to submit in the format required and clearly address those factors may result in rejection of the offer.

Further details on electronic submission are outlined below.

Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and

52.204-8, of this solicitation.

Quotes shall be received by Weds, January 25, 2023, 10:00 AM (CST). There will be no public

opening. Submit quotes to: cassandra.king@va.gov.