X1AB--Executive Leadership Training Conference - Conference Rooms/AV Services

The Department of Veterans Affairs is procuring conference room and audiovisual services to support its Executive Leadership Training Conference scheduled for April 20-22, 2026, at the Baltimore Marriott Waterfront in Baltimore, Maryland. The procurement encompasses facility setup including one general session room (minimum 8,000 square feet), three breakout rooms (minimum 1,000 square feet each), administrative spaces, and comprehensive audiovisual equipment and technical support. Key requirements include large-format displays, projectors, microphones, wireless systems, professional camera operators, mixing equipment, lighting, and Wi-Fi access throughout the venue for a seven-day period (7:30 AM to 5:30 PM daily). The solicitation is unrestricted and open to all responsible sources registered in SAM.gov, with quotes to be solicited from suppliers within a two-mile radius of the approved hotel. Responses are due April 10, 2026, at 8:00 AM Eastern Time, with award anticipated by April 13, 2026. The contracting officer is Bridget R. Bartolomei at the Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate, 1800 G Street NW, Washington DC 20006.

This procurement carries no set-aside designation and is available to all qualified vendors. The estimated contract value exceeds $25,000 but does not exceed the Simplified Acquisition Threshold. The conference will accommodate 100 participants and requires specialized support including two full-time technicians for the general session, basic audiovisual connectivity for breakout and administrative rooms, and hotel-provided amenities such as complimentary water and coffee, signage, easels, and event staff keys. The solicitation number is 36C10D26Q0059, and award is contingent upon the availability of funds. This pre-solicitation notice provides vendors with advance notice to prepare for the formal solicitation that will follow.