36C10D26Q0059_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

Veterans Benefits Administration

Acquisition Division

1800 G Street NW

Washington DC

CONTACT INFORMATION

Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

DESCRIPTION

(1)Point of contact:

Bridget R. Bartolomei, Contracting Officer, who may be reached at Bridget.Bartolomei@va.gov.

(2) Set-asides:

This acquisition is unrestricted.

(3) Codes for services or supplies. Select the appropriate code(s) (i.e., product service code (PSC) and/or North American Industry Classification System (NAICS) code) to identify services or supplies to be procured:

The following codes apply to this procurement:

· NAICS: 721110 – Hotels (except Casino Hotels) and Motels

· PSC: X1AB – Lease/Rental of Conference Space and Facilities

(4) Description.

(i) Provide a clear and concise description of supplies or services that does not unnecessarily restrict competition and allows prospective offerors to make an informed business judgment about monitoring the GPE for or requesting a copy of the solicitation. For supplies, this description should include, as appropriate, any agency nomenclature, National Stock Number, or other part number and a brief description of the item’s form, fit, or function, physical dimensions, predominant material of manufacture, or similar information:

This acquisition is for conference rooms, meeting rooms, and audio‑visual services to support the Executive Leadership Training Conference, scheduled for April 20–22, 2026.

The approved hotel is the Baltimore Marriott Waterfront, at 700 Aliceanna Street, Baltimore, MD.

Quotes will be solicited from suppliers within a two‑mile distance of the approved hotel.

Additional technical requirements are included in the Statement of Work (SOW).

This procurement is contingent upon availability of funds. This notice does not constitute a solicitation.

(ii)If a proposed contract action is estimated to be greater than $25,000, but not greater than the SAT, or when using special simplified procedures to procure certain commercial products or commercial services (see part 12), include a description of the procedures for awarding the contract and the anticipated award date:

As the estimated value exceeds $25,000 but does not exceed the Simplified Acquisition Threshold, award procedures will involve a comparative evaluation of technical capability and price. The anticipated award date is April 13, 2026.

(iii)If one or more items under the acquisition is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and/or a Free Trade Agreement (FTA) (see Part 25) and the solicitation will include one of the following clauses, or an agency equivalent, include the required language regarding trade agreements:

This section is not applicable.

(iv)If technical data required to respond will not be furnished as part of the solicitation, identify where and how prospective offerors can obtain the data.

Prospective quoters must demonstrate their ability to meet the required event dates and provide evidence that they can fulfill all meeting space and audio‑visual requirements identified in the SOW.

(v)If an award of a construction contract to a small business is anticipated, include information about definitization of equitable adjustments for change orders (see part 36):

This section is not applicable to this requirement.

(vi)Include a statement that all responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency:

Due to the time constraints associated with this procurement, the Government intends to seek quotes directly from suppliers in accordance with Revolutionary FAR Overhaul 12.201‑1(c)(2). All responsible sources may submit a quotation, which will be considered by the agency.

(vii)For noncompetitive contract actions (including those at or below the SAT), identify the intended source and explain why competition is lacking:

This section is not applicable.

(viii)State whether an offeror or its product or service must meet a qualification requirement in order to be eligible for award; and if so, identify the office from which the qualification requirement may be obtained:

Offerors must be registered in SAM.gov and meet all requirements outlined in the SOW to be eligible for award.

VBA Executive Leadership Training (ELT) Statement of Work

The Department of Veterans Affairs, Veterans Benefits Administration requires the services of a hotel to conduct a three-day VBA Executive Leadership Training (ELT) for 100 participants.

Event Dates: Monday, April 20 – Wednesday, April 22 Conference Requirements:

1. Hotel must have current registration in the System for Award Management (SAM) to be able to enter into a contract for AV and meeting room rental costs.

Meeting room requirements:

1. One (1) general session room, minimum 8,000 square feet. Crescent seating for six to accommodate up to 100 people with round tables with four seats for Monday to Wednesday. There should be a head table (with 4 seats) on a riser, with access to the riser by both ramp and steps. General session room is needed for Monday to Wednesday.

2. Three (3) breakout rooms, minimum 1,000 square feet each. Classroom style, to accommodate up to 45 people with one (1) rectangular table in the front, one (1) podium, and one (1) rectangular table in the rear of the room.

3. Two (2) admin rooms, classroom style, to accommodate up to 10 people needed Monday to Wednesday.

4. Boardroom – Available for phone calls and brief meetings, with Wi-Fi and connection available for laptops.

5. 20 - 30 easels for signage placement throughout the hotel.

6. Two (2) keys for the event staff for all rented meeting rooms.

7. Registration Area: Preference for the registration area is in close proximity to the general session room (ideally directly outside the room). There should be three six foot tables with skirting, four to six chairs, and a large trash can. Appropriate signage directing attendees to registration should be provided.

Participants, presenters and staff will have meals on their own. We would like to have a water station and water available at the tables, as well as coffee (if that can be complimentary).

Audio Visual Equipment requirements: – Monday to Wednesday 7:30 am – 5:30 pm

1. General Session

Switcher

y. 1 WIFI for General Session Room

2. Breakout Rooms

Monitor with computer cable

3. Admin Room

4. Boardroom

Presolicitation Notice