WI-iron river NFH - ICE purchase

The Department of the Interior's Fish and Wildlife Service is seeking a qualified vendor to supply 45,360 pounds of 20-pound cubed chlorine-free ice for the Iron River National Fish Hatchery in Wisconsin. The solicitation (140FS225Q0067) is structured as a competitive procurement with quotes due by March 3, 2025 at 3:00 PM Eastern Time, to be submitted via email to dana_arnold@fws.gov. The contract will be awarded based on a best value approach that considers technical capabilities, past performance, and price, with technical factors and past performance weighted more heavily than price. Offerors must submit a completed Standard Form 1449, company information including SAM.gov UEI, representations and certifications, a technical capabilities narrative, and pricing documentation. The period of performance is set from March 7, 2025 to April 28, 2025, with vendors required to demonstrate the ability to deliver 9 pallets within 5 days of receiving a delivery request.

This solicitation is a 100% small business set-aside under NAICS code 312113 with a size standard of 750 employees. The initial delivery requires 18 pallets, with subsequent deliveries of 9 pallets to be made as freezer space becomes available. Specific technical requirements mandate that the ice must be shipped in a climate-controlled environment, arrive without melting, and ensure cubes are not frozen together upon arrival. The hatchery will provide a forklift and operator for unloading and retains the right to reject deliveries that do not meet specifications. The ice will be used specifically for transporting lake trout and brook trout, highlighting the critical nature of maintaining precise environmental conditions during transport. Vendors must include all costs associated with ice production, shipping, and related fees in their quotation, with delivery location being the Iron River National Fish Hatchery in Iron River, Wisconsin.