Wear/FY25 west. Arctic caribou herd MTG.

The National Park Service Alaska Region is seeking a contractor to organize the Western Arctic Caribou Herd (WACH) Working Group's 2025 Annual Meeting, scheduled for December 9-11, 2025 in Anchorage, Alaska. The solicitation requires a Convention and Trade Show Organizer to manage comprehensive meeting logistics, including arranging travel for approximately 25 authorized travelers, coordinating conference facilities, providing audio-visual equipment, and handling meeting material preparation. Key contractor qualifications include experience working with indigenous communities, multilingual communication capabilities, and ability to integrate indigenous knowledge with scientific perspectives. The solicitation emphasizes supporting the WACH Working Group's caribou conservation mission, with quotes due by May 16, 2025, at 5:00 PM Alaska Standard Time. The contract period will run from September 1, 2025, to December 31, 2025, with specific requirements for on-site support and logistical coordination.

This contract opportunity is a 100% small business set-aside under NAICS category 561920 with a $20 million size standard. The contractor will be responsible for detailed meeting arrangements, including booking airline tickets, accommodations, ground transportation, and managing per diem payments for attendees. Specific requirements include preparing and distributing meeting agendas, setting up conference rooms with necessary equipment, and providing morning and afternoon snack services. The solicitation covers a relatively short-term contract with a focused scope of work centered on facilitating an important regional environmental meeting. Wage determinations for the contract follow U.S. Department of Labor guidelines, with minimum wage requirements ranging from $13.30 to $17.75 per hour depending on the contract's award date, and additional standard benefits for service contract workers in Alaska.