Waveguide Adapters

The Department of Energy Office of Science, through Brookhaven Science Associates (BSA), is seeking a qualified contractor to manufacture and supply waveguide adapters in accordance with the attached statement of work and technical drawings under Request for Quote 475777. The contractor must deliver two complete 704 MHz waveguide adapter assemblies that are tuned to 704.0 MHz ±0.2 MHz with an S21 of -0.03 dB or better, with all manufacturing, inspection, testing, and delivery responsibilities falling to the selected contractor. Key qualifications include maintaining an ISO-9001 compliant quality assurance system and compliance with BNL-QA-101 supplier quality assurance requirements. The contract will be awarded to the responsive and responsible offeror submitting the lowest total price while meeting all technical specifications, with pricing to be firm-fixed and all-inclusive of freight, import duties, and customs costs. The original deadline for quotation submission was March 31, 2026; however, this has been extended to April 7, 2026, at 5:00 PM EST, while questions must be submitted by March 25, 2026, at 5:00 PM EST.

This solicitation uses no set-aside designations and is open to full and open competition. The procurement involves the delivery of two units of waveguide adapter assemblies with a 20-week timeline for delivery after contract award on a firm-fixed-price basis with Net 30 payment terms and FOB Destination, Freight Prepaid. The place of performance is Upton, New York 11973, with delivery required to Building 98 at Brookhaven National Laboratory. Domestic vendors must be registered in the System for Award Management (SAM) with a current Unique Entity Identifier, while foreign vendors must complete the AMS-Form-050 certifications and representations form. All successful offerors must complete additional administrative requirements including Vendor ACH Authorization forms and either Form W-9 (domestic vendors) or Form W-8BEN-E (foreign vendors) for tax identification purposes.