Water Treatment Service and Maintenance Contract - Athens, GA
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0396
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Athens, Georgia 30605, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking a Water Treatment Service and Maintenance Contract for the SEA Poultry Research Center in Athens, Georgia, through Request for Quotation (RFQ) 1232SA25Q0396. The contract requires comprehensive water treatment services for multiple systems including four 400-ton open recirculating cooling towers, closed hot and chilled water loops, and a glycol-based loop, with monthly service calls involving chemical testing, equipment inspection, bacteria slide collection, and reporting. Contractors must have a primary service technician with 5+ years of commercial HVAC water treatment experience, fully staffed technical support team, in-house laboratory capabilities, and an in-house regulatory affairs department with ISO 9001:2000 certification. The contract will be awarded using a Lowest Price Technically Acceptable (LPTA) evaluation methodology, considering technical acceptance, past performance, and price. Quotes must be submitted by July 31, 2025 at 5:00 p.m. Central Time via email to shane.pope@usda.gov, with a mandatory site visit scheduled for July 23, 2025 at 2:00 p.m. EDT requiring pre-registration by July 21, 2025.
This procurement is designated as a 100% small business set-aside under NAICS code 238220 with a $19 million small business size standard, and no incumbent contractor information is provided in the solicitation documents. The contract structure includes a base year with four one-year option periods, creating a potential five-year total contract duration. Services will be performed primarily Monday through Friday from 7:00 AM to 4:30 PM, excluding government holidays, at the USDA ARS SEA Poultry Research Center located at 950 College Station Road, Athens, GA 30605. The government intends to award a single firm-fixed price purchase order to one contractor, with all taxes, fees, and travel costs included in the pricing structure. While specific contract values are not disclosed in the solicitation, the procurement falls under FAR Part 13 simplified acquisition procedures, and contractors must be registered in the System for Award Management (SAM) to be eligible for award.
Notice text
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0396 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-04. The associated NAICS Code is 238220 and the Small Business Size Standard is $19 million.
The USDA, Agricultural Research Service, requires a Water Treatment Service and Maintenance Contract with a base and 4 option years for the USDA SEA Poultry Research Facility. The Government intends to award a single firm-fixed price purchase order.
The requirements are further detailed in the attached Requirements Document.
The DELIVERY ADDRESS is:
USDA ARS SEA Poultry Research Center
950 College Station Rd.
Athens, GA 30605
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall respond by:
1. Providing a quote on company letterhead addressing all documents identified in the RFQ according to requirements as defined in section FAR 52.212-1 Addendum Submission documents, clearly note per item pricing, with all associated costs to include but not limited to shipping/handling/delivery price, and be valid for at least 60 days after receipt of quote.
2. Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.211-6, 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offerors whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation on or before the date identified on the solicitation document. Quotations are to be sent via email to Shane Pope at shane.pope@usda.gov .
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
There is a site visit that is scheduled for 23 July 2025 at 2:00 pm EDT. If you wish to attend please email Walt Dennis Walt.Dennis@usda.gov 706-546-3715 by 21 July 2025.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Water Treatment Service and Maintenance Contract - Athens, GA | Award Notice | |
| This notice | Solicitation |
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