Attachment 1 Statement of Work 1232SA25Q0396.pdf

United States Department of Agriculture

Agricultural Research Service

STATEMENT OF WORK

Water Treatment Program for B47 Central Utility Plant

U.S. National Poultry Research Center 934 College Station Road

Athens, Georgia 30605

1. Scope of Work

The contractor shall provide all professional services necessary to conduct comprehensive water treatment services for the USNPRC central utility plant located at 934 College Station Rd, in Athens, Ga.

The treatment plan will conserve water, minimize system corrosion and fouling, while maximizing heat transfer efficiency and equipment lifespan.

The contractor shall include all services and field labor, equipment (including cranes, rigging and material handling equipment), materials, testing and personal protective equipment necessary to perform the work.

Equipment and services provided by the Government for contractor use are listed below:

- Restrooms

1.1 Base Bid

The contractor shall provide a detailed proposal and cost breakdown for the entire project including submittals for proposed equipment and materials.

1.2 Site Visit

Contractors are strongly encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid.

2. Codes and Standards

Applicable Codes and Standards apply and are not limited to the following

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration ADA – Americans with Disabilities Act

All work must meet Local, State and Federal codes, and latest IBC codes.

3. Project Summary

This contract provides comprehensive water treatment services for the USNPRC central utility plant located at 934 College Station Rd, in Athens, Ga. The treatment plan will conserve water, minimize system corrosion and fouling, and maximize heat transfer efficiency and equipment lifespan.

1. Provide treatment of the following systems:

a. Four open loop, 400 ton fluid coolers.

b. 30% propylene glycol condenser loop serving central plant chillers

c. Closed chilled water loop

d. Closed hot water loop

e. Six 30% propylene glycol heat recovery loops.

2. Monitor system condition and verify performance:

a. Conduct monthly water chemistry testing on all non-glycol systems

b. Maintain tower treatment chemical inventory and reorder as needed

c. Inspect chemical feed and tower control equipment

d. Make equipment adjustments and calibrations

e. Collect bacteria dip slides from towers

f. Provide pricing and support for chemical related equipment

g. Submit service reports withing 48 hours

h. Annual glycol testing by approved laboratory

3. Provide as-needed/ as requested support for overall program:

a. Provide on-site training for treatment program and treatment equipment (1 per year)

b. Provide required test equipment for on-site personnel (1st year only)

c. Provide SDS for all on-site products

d. Legionella testing by CDC Elite certified laboratory. (additional cost)

e. Tower cleaning services (additional cost)

f. Replacement control equipment (additional cost)

g. Glycol (additional cost)

The facility will be occupied during service activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to traffic, daily operations and research programs.

4. Safety

The contractor will submit a Site Safety Specific Plan (SSSP) in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start of any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor.

The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities, and personnel.

5. Contractor Requirements

The contractor shall provide a complete and functional service, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site weekly.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6) All Contractor personnel will be required to show a valid Federal or State ID to enter the property.

7) Contractor will abide by all USDA Biosecurity protocols relevant to this project

All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances, and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

6. Material Submittals

Submittals and O&M documentation must be provided for all materials used on this project.

7. Pre-Construction Submittals

The following submittals must be provided to the CO and TPOC for approval prior to beginning.

1. Contractor’s Site-Specific Safety Plan (SSSP) / Accident Prevention Plan.

2. Project schedule including daily work start and stop times

3. List of on-site personnel of the general and subcontractors

8. Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the USDA.

9. Inspection and Acceptance A government representative shall inspect and approve the work. The Contractor shall schedule inspection a minimum of 2 days in advance.

10. Period of Performance

Base year with 4 additional option years

10.1 Work Hours:

Generally, contractor work hours shall be Monday through Friday, 7:00 A.M. to 4:30 P.M. except on Government holidays. Tie-in or other work requiring outages will be performed after hours (pre-arranged at least 48 hours in advance). Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to the schedule change.

11. Guaranty

The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

12. Project Contacts

Contracting Officer (CO):

TBD

Administrative Officer (AO):

Charlotte Gilman 934 College Station Road Charlotte.Gilman@usda.gov Athens GA, 30605 Phone: 706-546-3029

Support Services Manager (COR):

Melissa A Scott 934 College Station Rd Melissa.Scott@usda.gov Athens GA, 30605 Phone: 706-546-3456

Facilities Operation Manager (TPOC):

Walt Dennis Walt.Dennis@usda.gov 934 College Station Rd Phone: 706-546-3715 x5222 Athens, GA 30605 mailto:Charlotte.Gilman@usda.gov mailto:Melissa.Scott@usda.gov mailto:Walt.Dennis@usda.gov

Water Treatment Scope of Work for

US National Poultry Research Center

Table of Contents

1. General Requirements

1.1 Services Provided

1.2 Systems Covered

2. Contractor Qualifications

2.1 Primary Service Technician

2.2 Technical Support

2.3 Laboratory & Research Capabilities

2.4 In-House Manufacturing and Regulatory Affairs

2.5 Insurance Requirements

3. Water Treatment Product Guidelines

3.1 Cooling Towers

3.2 Closed Hot and Chilled Water Loops

3.3 Glycol Closed Loop

4. Servicing and Consulting Guidelines

4.1 Monthly Service Calls

4.2 As-Needed and Additional Services

1. General Requirements Contractor shall provide water treatment services for cooling towers, closed chilled water, closed hot water, and glycol systems.

• Providing required treatment for towers and closed loops in annual pricing, excluding the glycol system (see glycol system information below)

• Consulting services for all systems covered

• Microbiological testing program for cooling towers

Systems Covered:

• (4) 400-Ton Open Recirculating Systems (Cooling Towers)

• (1) Closed Hot Water Loop

• (1) Closed Chilled Water Loop

• (1) Glycol-Based Loop – Propylene glycol inhibitors to be purchased outside of the agreement, as needed

2. Contractor Qualifications

Primary Service Technician

• Must have a minimum of 5 years of experience in commercial HVAC water treatment

• Must reside within a 30-mile radius of the location

Technical Support

• Fully staffed technical support team including:

• Pretreatment equipment support/engineering

• Technical water treatment support/engineering

• Metallurgical and failure analysis support

Laboratory & Research Capabilities

• Own and operate a lab capable of full analytical services

• Lab must include at least one employee with a Ph.D. in chemistry or related science

In-House Manufacturing and Regulatory Affairs

• In-house regulatory affairs department to ensure compliance with laws

• ISO 9001:2000 certification required; certificate must be provided upon request

Insurance Requirements

• Valid certificate of insurance must be provided to the U.S. National Poultry Research Center

3. Water Treatment Product Guidelines

Cooling Towers

• Corrosion/Scale Inhibitor: Phosphate, phosphonate, and polymer; PTSA-traced

• Oxidizing Biocide: 12.5% sodium hypochlorite solution

• Non-Oxidizing Biocide: Isothiazolin solution, min. activity level 1.5%

Closed Hot and Chilled Water Loops

• Corrosion Inhibitor: Includes nitrite, borate, tolyltriazole, and polymer

Glycol Closed Loop

• Propylene glycol and inhibitors to maintain treatment levels (additional cost)

• Glycol Type: Propylene Glycol

• Minimum Concentration: 25%

• Required pH: 8.0–9.5

• Phosphate Inhibitor: 2250–3750 ppm as PO₄

• Azole: >150 ppm

• Reserve Alkalinity: 3.0–6.0

4. Servicing and Consulting Guidelines

Monthly Service Calls

• Notify and schedule with onsite contact before visit

• Perform chemical testing on systems listed in Section 1

• Maintain inventory and reorder chemicals as needed

• Inspect chemical feed and tower control equipment

• Make necessary equipment adjustments

• Provide pricing and support for chemical-related equipment (additional cost)

• Collect bacteria dip slides from cooling towers

• Submit service reports:

• - Within 24 hours if no dip slides completed

• - Within 48 hours if dip slides completed

As-Needed and Additional Services

• Annual glycol testing by approved laboratory

• Legionella testing by CDC Elite-certified lab; results reported within 24 hours (additional cost as requested)

• On-site training for water treatment program

• Provide SDS for all onsite products

• Have tower cleaning services capability (additional cost)