Water Treatment Chemicals, Testing, Monitoring, and Reporting- Sources Sought Notice / Request for Information

SOURCES SOUGHT NOTICE

Water Treatment Chemicals, Testing, Monitoring, and Reporting BPA

Federal Bureau of Prisons (FBOP)

Notice Type

Sources Sought / Request for Information / Market Research

Agency

Federal Bureau of Prisons (FBOP)

Contracting Office

Federal Bureau of Prisons, Facilities Management Branch
320 First Street NW
Washington, DC 20534

Purpose

This is a Sources Sought Notice issued solely for market research purposes in accordance with FAR Part 10. The Federal Bureau of Prisons (BOP) is seeking qualified contractors capable of providing water treatment chemicals, water testing, treatment recommendations, reporting, and related support services for federal correctional institutions nationwide, under a Blanket Purchase Agreement (BPA). This notice is not a solicitation and does not constitute a commitment by the Government to award a contract or BPA. No reimbursement will be made for any costs associated with responding to this notice. The contractor shall furnish all personnel, chemicals, testing equipment, laboratory services, transportation, reporting systems, technical support, and related resources necessary to support boiler water systems, chiller water loops, cooling towers, and domestic water systems at participating BOP facilities.

Services include water sampling and analysis, chemical treatment programs, Legionella testing, domestic water testing, water quality reporting, corrective action recommendations, trend analysis, regulatory compliance support, and maintenance of a secure online reporting portal. Contractors shall provide monthly and quarterly reports and maintain water quality treatment programs designed to reduce corrosion, scaling, biological growth, and other operational risks associated with institutional water systems.

The requirement includes support for multiple BOP institutions located throughout the United States. Contractors should carefully consider the geographic distribution of performance locations and demonstrate their ability to provide timely service, technical support, testing, and delivery of treatment chemicals to institutions nationwide.

Respondents shall identify any planned subcontracting arrangements and provide examples of water treatment, water testing, boiler treatment, cooling tower treatment, Legionella monitoring, or similar services performed directly by their organization as the prime contractor. Experience performed solely by subcontractors or teaming partners should be separately identified.

Any future small business set-aside acquisition resulting from this requirement will be subject to the applicable limitations on subcontracting requirements contained in FAR 52.219-14 and 13 CFR §125.6. Respondents should describe how they would comply with these requirements if awarded a contract.

Vendors should carefully review the draft requirements before submitting a response. The Government is seeking capability information from firms that can directly perform and support the full scope of services, including water testing, chemical treatment, reporting, and compliance support across multiple correctional institutions. Responses that do not address the firm's ability to meet the requirements outlined herein may be considered less useful for market research purposes.

Background

The Federal Bureau of Prisons seeks a contractor capable of providing comprehensive water treatment services and chemical products for institutions operating:

• Steam boiler systems
• Hot water boiler systems
• Chilled water systems
• Cooling towers
• Domestic water systems

The contractor would be responsible for supporting institutions nationwide through testing, treatment recommendations, chemical supply, reporting, and compliance monitoring. Information contained within the draft Statement of Work serves as the basis for this market research effort.

Scope of Requirements

The Government is interested in determining industry capability to provide the following services:

1. Water Treatment Chemicals

Provide water treatment chemicals and related application support for:

• Boiler systems
• Chiller water loops
• Cooling towers
• Domestic water systems

The contractor must be capable of supporting multiple geographically dispersed correctional institutions.

2. Boiler Water Testing and Treatment

Provide:

• Monthly testing of boiler water systems
• Written treatment reports
• Corrective recommendations
• Chemical treatment programs
• Corrosion prevention measures

Contractors must be capable of implementing treatment recommendations and supplying required chemicals within fifteen (15) calendar days of test results.

3. Chiller Loop and Cooling Tower Testing

Provide:

• Monthly seasonal testing
• Water quality analysis
• Treatment recommendations
• Corrosion prevention services
• Cooling tower chemical treatment

Contractors must provide solutions to maintain water quality and system efficiency.

4. Domestic Water and Legionella Testing

Provide quarterly testing at active inmate housing institutions, including:

• Legionella
• E. coli
• Lead
• Arsenic
• Nitrates
• PFAS
• pH
• Mineral content

Contractors shall identify deficiencies and provide corrective recommendations.

5. Online Reporting Platform

Provide and maintain a secure web-based platform capable of:

• Institution-level user access
• Regional and Central Office oversight access
• Monthly and quarterly report storage
• Historical trending analysis
• Water quality dashboards
• Chemical usage tracking
• Compliance reporting
• Corrective action tracking

The platform should support enterprise-wide visibility across all participating institutions.

Anticipated NAICS Code

The Government is considering the following NAICS codes and seeks industry feedback regarding the most appropriate code:

NAICS

Description

325998  All Other Miscellaneous Chemical Product and Preparation Manufacturing

541380   Testing Laboratories and Services

561210   Facilities Support Services

221310    Water Supply and Irrigation Systems

Respondents are encouraged to recommend alternative NAICS codes if more appropriate.

Business Size Information Requested

Interested vendors shall identify:

• Business name and Address
• UEI
• CAGE Code
• Business size under proposed NAICS (Relevant NAICS code(s) and recommended NAICS code for this requirement)
• Socioeconomic status, if applicable
  • Small Business
  • HUBZone
  • SDVOSB
  • WOSB
  • EDWOSB
  • 8(a)
  • Other

Specific Capability Information Requested

Interested vendors should address the following:

·  Description of experience providing water treatment chemicals, boiler treatment, cooling tower treatment, chiller water treatment, domestic water testing, Legionella testing, and related services.

·  Description of laboratory capabilities, certifications, accreditations, licenses, technical qualifications, and personnel certifications relevant to water testing and treatment.

·  Description of online reporting systems, customer portals, data analytics capabilities, and compliance tracking tools.

·  Geographic service capabilities, including ability to support BOP institutions nationwide.

·  Description of experience managing large-scale or multi-site water treatment programs.

·  Description of any subcontracting arrangements anticipated for contract performance.

·  Recommended contract structure, acquisition approach, or other considerations that may enhance competition and performance.

·  Identification of any commercial technologies, automated monitoring systems, remote sensing capabilities, predictive analytics, or innovative solutions applicable to this requirement.

The Government may use information received in response to this notice for acquisition planning purposes only. Participation in this market research effort is not a prerequisite for participation in any future solicitation.

Set-Aside Considerations

The Government is particularly interested in determining whether sufficient small business participation exists to support:

• Total Small Business Set-Aside
• HUBZone Set-Aside
• SDVOSB Set-Aside
• 8(a) Set-Aside
• Partial Set-Aside
• Unrestricted Competition

Respondents should clearly indicate their small business status and capability to perform the entire requirement nationwide.

Submission Instructions

Responses shall not exceed 10 pages and should be submitted electronically in PDF format.

Include the subject line:

"Sources Sought Response – FBOP Water Treatment BPA"

Responses should be emailed to hbuck@bop.gov.

Disclaimer

This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. This notice shall not be construed as a commitment by the Government to issue a solicitation or award a contract. The Government will not pay for any information submitted in response to this notice. Responses will be used only to determine the availability and capability of interested sources and to support acquisition planning. No contract or BPA will be awarded from this notice.