SOW BPA Water Treatment.docx

STATEMENT OF WORK

Blanket Purchase Agreement Water Treatment

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Facilities Management Branch located at 320 First St, NW in Washington D.C. intends to make a single award to a responsible entity that will provide chemical based water testing and chemical to our institutions that utilize both steam and/or hot water boilers, chillers, as well as domestic water via a blanket purchase agreement (BPA). The vendor is responsible for all customer service, shipping, to all Bureau of Prisons institutions who make a purchase utilizing the BPA. All manufacturers’ recommendations will be required to be implemented.

B. SCOPE OF WORK

1. Water Treatment Chemicals

The awarded vendor will agree to provide and supply application services to the Federal Bureau of Prisons Institutions with the appropriate chemicals for domestic water, chiller water loops, and boiler water treatment via a Blanket Purchase Agreement. Each institution will be responsible for site visits and providing boiler layouts, specs as well as water loop design to the awarded contractor as well as NCIC’s and entrance memorandum.

2. Boiler Water Loop Testing and Treatment

The awarded vendor will agree to supply boiler loop testing to determine the appropriate need to the Federal Bureau of Prisons Institutions via a Blanket Purchase Agreement. Each institution will receive a monthly treatment report with recommendations if there are issues found in the water. The awarded contractor is responsible for adding enough chemicals to maintain proper boiler water to prevent corrosion of the boiler tubes as well as the water loop piping within 15 days of the initial test result. This agreement is to include treatment for both hot water and steam type boiler systems.

3. Chiller Loop/Cooling Tower Water Testing and Treatment

The awarded vendor will agree to supply monthly chiller water loop testing, from the month prior to use until the end of the cooling season, to determine the appropriate need to the Federal Bureau of Prisons Institutions via a Blanket Purchase Agreement. Each institution will receive a monthly treatment report with suggestions if there are issues found in the water. The awarded contractor is responsible for adding enough chemicals to maintain proper cold-water loops to prevent corrosion of the chiller tubes, cooling towers, as well as the water loop piping and cooling tower within 15 days of the initial test result.

4. Domestic water/Legionella Testing

The awarded vendor shall conduct domestic water testing to include legionella at every active institution housing inmates quarterly. Domestic water testing shall include testing for harmful bacteria, such as E. coli, as well as chemical agents such as lead, arsenic, nitrate, and PFAS as well as pH and mineral balance for the institutions domestic water supply.

5. Water Testing Reports

The awarded vendor shall maintain an accessible online portal, or custom website, with login capabilities for both institution staff, with their own institution access only, as well as separate login access for central/regional office that can see all facilities to manage oversite and maintain overall program compliance. This site shall store each monthly and quarterly water report. This should also include charts to display trends over time as well as the amounts of chemical treatment added as well as any suggestions to improve the tested water for better quality. The charts shall also include statistics showing whether recommended repairs are being made timely by local institutions.

C. QUALITY ASSURANCE REQUIREMENTS

All current seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, ASHRAE Standard 188, OSHA, EPA, CDC, and all other Federal, State and Local codes and regulations for water treatment and safety.

Products and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and all other applicable local, state and federal laws and regulations.

D. Delivery of Materials & Services:

In the event chemical or testing products or materials are to be shipped to any FBOP facility, all products supplied under this BPA are to meet the local institution’s delivery requirements.

As a general rule for correctional institutions, any facilities related deliveries which are directly shipped to the institution can be received between the hours of 8:00 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the delivery is made outside of locally established time frames. It will be incumbent on the supplier to ensure this standard is met by any delivery or third party.

All inspection services shall be coordinated with the local institution’s Facilities Management. In some instances, contractors will have to undergo NCIC background checks and receive badges or memo’s to enter the secure confines of their respective Bureau of Prisons institutions.

E. Payments

All products ordered shall be capable of being paid for by either PO or simple government credit card purchasing procedures. Receipts will be sent via email to the ordering party. It is incumbent on the vendor to ensure all electronic payment information is up to date as well as to maintain a valid SAM.gov status.