Water Quality Analysis Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Parts 12, 13, 15, and 19 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation 1645BC-19-R-00003 is being issued as a Request for Proposals (RFP), to provide evaluation of water quality and water piping issues at the National Mine Health & Safety Academy, a division of the U.S. Department of Labor's Mine Safety & Health Administration, located at 1301 Airport Road, Beaver, West Virginia, 25813. This acquisition is a 100% Total Small Business set-aside. The North American Industry Classification System (NAICS) code is 541620, Environmental Consulting Services, and the size standard is $15 million. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-101.

Offerors are encouraged to read the solicitation package in its entirety and attend the scheduled site visit to fully become aware of the work to be performed.

In order for a proposal to be considered, offerors must submit all required documents outlined in the solicitation (attached). FAR provision 52.212-1 contains proposal submittal instructions and FAR provision 52.212-2 contains evaluation criteria.

It is the responsibility of the Contractor to ensure that they build into their quoted price the necessary number of employees and hours it will take to meet the performance standards specified. If any part of the work will be subcontracted, the proposal must reflect the tasks to be performed by the prime and subcontractor, including a breakdown of costs in the price proposal that demonstrates that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

NOTICE OF SITE VISIT:
A site visit is scheduled at the Mine Safety & Health Administration, 1301 Airport Road, Beaver, West Virginia, 25813, for Tuesday, January 29, 2019 beginning at 10:00 a.m. EST. This will be the only site visit conducted. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please send an e-mail to Sizemore.Rhonda@dol.gov no later than 12:00 Noon, Monday, January 28, 2019, providing your company name, address, phone number, DUNS number, and the name(s) of the person(s) that will be attending the site visit. This facility is guarded; therefore, proper identification (Driver's license and/or photo ID card) is required for admittance. Site visit attendees will report to the Academy's main reception area to wait for the site visit to begin.

Questions are due by 1:00 p.m. EST Monday, February 4, 2019. Questions must be submitted to Rhonda Sizemore via e-mail at Sizemore.rhonda@dol.gov. No phone calls will be accepted. Answers to all questions will be posted to FedBizOpps.

Proposals are due by 5:00 p.m EST Tuesday, February 19, 2019. Offerors must be actively registered in SAM (System for Award Management) with no active exclusions on the date the proposal is submitted and at the time of award. The preferred method of proposal delivery is via email to Contract Specialist Rhonda Sizemore at Sizemore.Rhonda@dol.gov. It is the offeror's responsibility to confirm that its offer has been received. When emailing proposals, please place "Offer for Solicitation Number 1645BC-19-R-00003 "in the subject of the email. A mailed offer is also acceptable; however, the offeror is responsible for ensuring it is shipped in sufficient time to be received by the due date and time. A single firm fixed priced contract is anticipated.
NATIONAL MINE HEALTH AND SAFETY ACADEMY
STATEMENT OF WORK

1.0 BACKGROUND
The mission of the Mine Safety and Health Administration (MSHA) is to protect the safety and health of the nation's miners. The National Mine Health and Safety Academy was constructed on 76 acres in the early 1970s with the intent to provide a self-contained training facility for the Agency and the mining industry. Mining professionals from across the United States and many foreign countries come to the Academy for health and safety training. The Academy complex, which opened in 1976, consists of 9 buildings, seven of which are inter-connected, making up 347,410 square feet and includes classrooms and laboratories accommodating 600 students, a residence hall of 174 lodging rooms, a cafeteria, a library, auditorium, and wellness facilities. (See Attachment A)

1.1 OBJECTIVES
The objective of this procurement is to examine, evaluate, and analyze water quality and water piping issues relative to lead contamination and other age-related piping issues and provide a detailed plan and/or other options for remediation at the National Mine Health and Safety Academy located in Beaver, WV.

1.2 SCOPE
The scope of this procurement is to examine, evaluate, and analyze water quality and water piping issues at the National Mine Health and Safety Academy and provide a detailed written analysis report of actual measured levels and a plan for remediation of any contaminated areas. The main goal of this procurement is to identify the source of lead leaking in the areas where recent water quality tests determined that issues exist. The second area of concern is other piping issues throughout the facility that are likely related to the age of pipes and include pipe tuberculation. Water is often rust colored and affects laundry and plumbing fixtures. MSHA is interested in better understanding the available remedial options to deal with these types of issues.

Contractor will be responsible for all labor, materials, equipment, and any incidentals to perform any examination, inspection, testing, and analysis necessary to identify lead sources and any other high-risk piping areas where failure could lead to health or environmental damage. The contractor will also be responsible for providing a detailed plan for remediation of each risk identified.
It is expected that the Contractor may need to attend a site visit for the purpose of this contract in order to conduct an overall assessment to determine appropriate steps. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
1.3 SPECIAL QUALIFICATIONS
The Contractor warrants that he will have obtained all licenses and permits required by law to engage in the activities that are required in connection with the Statement of Work. The Contractor shall conform to all required safety regulations for the Academy, County, State, and the Federal Government.

1.4 PERIOD OF PERFORMANCE
The period of performance shall be within 90 days from receipt of awarded contract.

1.5 RECOGNIZED HOLIDAYS
The Contractor is not required to perform routine maintenance services on the following holidays:

New Year's Day Labor Day
Martin Luther King Jr.'s Birthday Columbus Day
President's Day Veteran's Day
Memorial Day Thanksgiving Day
Independence Day Christmas Day

1.6 HOURS OF OPERATION
The Academy operates between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

1.7 PLACE OF PERFORMANCE
The work to be performed under this contract will be at NMH & S Academy, 1301 Airport Road, Beaver, WV.

1.8 SECURITY REQUIREMENTS
Contractor staffs are required to conform to MSHA's security and privacy requirements as described below.

1.8.1 As a condition of employment with the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), all employees must complete paperwork for a a short e-QIP background investigation as needed.

1.8.2 Identification Badge. Contractor employees visiting Government facilities shall wear an identification badge provided by on-site security. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.8.3 Employee Conduct. Contractor employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Labor or MSHA.

1.8.4 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from MSHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required. The Contracting Officer (CO) will provide the Contractor with a written explanation to support any request to remove an employee.

1.8.5 Privacy: Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

1.8.6 Commitment to Protect Sensitive Information: The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records).

1.9 CONTRACTING OFFICER REPRESENTATIVE
The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.9.1 The Contractor will in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and well-being of personnel engaged in providing services under this contract. The Contractor shall notify the MSHA COR or other MSHA designated point of contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

1.9.2 PROCUREMENT POINT OF CONTACT
Rhonda Sizemore, Contract Specialist
Sizemore.rhonda@dol.gov

1.10 TYPE OF CONTRACT
The Government anticipates awarding a firm fixed price contract.

PART 2
DEFINITIONS & ACRONYMS
CO - Contracting Officer

COR - Contracting Officer's Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR - Federal Acquisition Regulation

MSHA - Mine Safety and Health Administration

POP - Period of Performance
Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF - Standard Form

SOW - Statement of Work

PART 3
GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES
The Government will provide access to previous testing results, locations of water piping to be examined, and provide other assistance as deemed necessary.

PART 4
CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES
Contractor will furnish labor, equipment, materials, and incidental supplies to examine, evaluate, and analyze water quality and water piping issues at the National Mine Health and Safety Academy and provide a detailed plan and/or other options for remediation.

The Contractor shall perform the services as set forth in the Statement of Work and in accordance with all applicable laws and regulations. The Contractor warrants that he will have obtained all licenses and permits required by law to engage in the activities that are required in connection with this Statement of Work.

PART 5
5.0 TASKS
During the course of this contract, the following general tasks shall be provided. These tasks are not all inclusive of work to be performed but included only as a general idea of what is expected.

o Examine, evaluate, and analyze water quality and water piping issues relative to lead contamination and/or other age-related piping issues
o Provide inspection of piping, identification of any high risk pipes or any other areas where failure could lead to health or environmental damage
o Test the concentration and types of contaminants in the water and water piping for identification and analysis of contaminants
o Provide written analysis report to include a description of the type of contaminants, the measured levels, and potential effects on persons
o Provide a detailed plan outlining the options for remediation of any contaminated areas

PART 6
DELIVERABLES

6.0 The following deliverables are to be submitted under this contract:

DELIVERABLE
1. Complete written analysis report including actual measured levels
2. Detailed plan for remediation of any contaminated areas
FREQUENCY
1. After Completion
2. After Completion
# OF COPIES
1. 2 copies
2. 2 copies
MEDIUM
1. Electronically
2. Electronically
SUBMIT TO
1. COR and other identified technical points of contact at time of award
2. COR and other identified technical points of contact at time of award

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