Warm Springs Building 108 HVAC Improvements in Warm Springs, OR

75H70124Q00014 Sources Sought:

Warm Springs Building 108 HVAC Improvements in Warm Springs, OR (Jefferson County)

The Indian Health Service (IHS) is conducting a SOURCES SOUGHT/REQUEST FOR INFORMATION as outlined in FAR 15.201(c)(3) to gain knowledge of interest, capabilities, and qualifications of firms especially small businesses including: Native American/Indian-Owned Businesses (Indian Economic Enterprise (IEE)), 8(a) Certified Small Businesses, Historically Underutilized Business Zones (HUB-Zone) Small Businesses, Women Owned Small Businesses, Service Disabled Veteran-Owned Small Businesses (SDVOSB), Small Disadvantaged Businesses (SDB), and Veteran Owned Small Businesses.

NO PROPOSALS ARE BEING REQUESTED OR ACCEPTED WITH THIS RFI. THIS IS NOT A SOLICITATION FOR PROPOSALS. Respondents will NOT be notified of the results of this notice. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up information requested.

Market Research is being performed pursuant to Federal Acquisition Regulation (FAR) Part 10 to identify businesses capable of performing the functions described herein.

SUMMARY OF SCOPE

This project will make improvements to the HVAC system in Building 108 to result in a building that meets the fresh air requirements in ASHRAE 62.1.  The work is summarized as follows:

•          Provide submittal documenting the method and path for the installation of Heat Recovery Ventilators (HRV).

•          Perform testing for Asbestos Containing Materials (ABC) and Lead Based Paint (LBP) in areas where work is performed.

•          Replace interior air handler and filter rack ductwork in the equipment room.

•          Replace exterior heat pump and air handler coil.

•          Perform startup and test on the HVAC and HRV systems.

•          Secure the water heater with earthquake straps and install a drip pan.

•          Replace the fire sprinkler backcheck valve and provide inspection testing.

The type of work to be performed will be categorized under PSC code J041 – Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment and NAICS code 238220 – Plumbing, Heating, and Air‑Conditioning Contractors with a size standard of $19 million.

RESPONSES - SUBMITTAL

Responses to this notice must be emailed to Toby Hayden at toby.hayden@ihs.gov and must be received no later than 4pm PT on January 25, 2024. Responses must include:

1. Company Information: Company name, website, physical address, SAM UEI code
2. Point of Contact: Contact name, phone number, and E-mail address
3. If a solicitation is issued, will your firm/company be submitting a proposal? Indicate Yes or No
4. Type of Business: Native American-owned (IEE/ISBEE), SBA certified 8(a), SBA Certified HUB Zone, Service Disabled Veteran-Owned Small Businesses (SDVOSB), Women Owned Small Business (WOSB), and/or Small Businesses (SB). For more information on the definitions or requirements for these small business programs, refer to http://www.sba.gov.
   1. Native American-owned (IEE/ISBEE) firms - Submit completed Attachment 1: IHS IEE Representation Form (Jan 2022) along with the controlling enterprise’s Department of the Interior, Bureau of Indian Affairs Certificate of Degree of Indian Blood documentation. Please note that there shall be no personally identifiable information (PII), such as social security numbers, included in the documentation submitted. Any PII shall be redacted prior to submission.
5. Experience Submission Requirements: Submit at least two (2) but no more than five (5) projects completed by your firm within the last seven (7) years that are similar to the work that will be required under this project. Firms shall include the following information for each project:
   1. Indicate whether Prime Contractor or Subcontractor for each project submitted;
   2. Dates for each project submitted;
   3. Contract value, location, completion date, and complexity of job for each project submitted;
   4. Indicate whether the project is a federal, state, tribal or other for each project submitted; and
   5. Project references/Agency point of contact (telephone number and email address) for each project submitted.
   6. If the entity responding to this sources sought is submitting experience information from any entity that does not match the name, CAGE code, and/or UEI exactly as stated on the submitting entity’s SAM record (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the submission shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources would be committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience information to be considered not relevant.
   7. Along with the project experience submission, the following questions shall be answered in your firms’ submission:
      1. How is your company structured to handle quality control of the various disciplines of a project? (i.e., what position(s) (full-time/part-time) are employed under your company to perform QC?)
      2. Does your company primarily handle the activities related to project management by the prime contractor and if so, what are those activities? 
      3. Does your company self-perform any of the disciplines, if so, what are those disciplines?  What disciplines does your company anticipate self-performing for this specific project?

ADDITIONAL INFORMATION:

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable. The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any firm responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Indian Small Business Economic Enterprises (ISBEEs) as well as other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Please note that a decision not to submit a response to this request for information will not preclude a firm from participating in any future solicitation.

All information received in response to this source sought that is marked proprietary will be handled accordingly. Documents and/or information other than what is requested will not be reviewed.  Information submitted beyond what is requested will not be considered.

QUESTIONS:

Questions regarding this sources sought may be emailed to Toby Hayden at toby.hayden@ihs.gov.