W912GB21R0011 - Army Family Housing Right Sizing and Renovations Smith Barracks, Baumholder, Germany

***Information regarding the Pre-Proposal Conference on 09 March. Please note, the Phase 1 Request for Proposals (RFP) is anticipated to be released on or around 19 February 2021***

PRE-PROPOSAL CONFERENCE

Summary. The Government intends to hold a pre-proposal conference with site visit for Phase ONE and plans to hold another in Phase TWO. Only the most highly qualified Offerors from Phase ONE will participate in the pre-proposal conference for Phase TWO. 

Phase ONE pre-proposal conference details:

Purpose:  The purpose of the Phase ONE pre-proposal conference is two-fold.  First, the US Government will present a summary of the project SOW and proposal instructions/evaluation approach. Secondly, Offerors will be given the opportunity to walk through one of the buildings so they can visually assess the site conditions.  NOTE: The Government may host a virtual pre-proposal conference to further discuss the proposal instructions and evaluation approach.  Further details are to be announced.

Location: Offerors should meet at the Baumholder main gate (GPS coordinates 49°37'02.3"N 7°19'40.1"E).  Individuals with base access already may enter themselves with their identification.  Individuals without base access must either be signed on by someone with base access already, or must be pre-cleared onto an access roster to enter themselves.  See further instructions below.  In either case, all attendees should arrive 30 minutes early and come prepared with a passport for identification.  After entering the base, we will travel to buildings 8059 and 8060 (GPS Coordinates 49°37'11.4"N 7°19'47.2"E).

Time/Date: 9 March 2021 at 10:00 AM local time. Offerors will meet at the gate no later than 10:00 AM.  The plan is to gather around Buildings 8059 and 8060 at 1030.  The entire visit should last no longer than three to four hours.

Registration Instructions:  Offerors must pre-register their attendees no later than 1 March 2021 at 1000 Central European Time.  To Pre-Register, complete the site visit attendee information sheet (solicitation attachment) submit via email to joshua.d.mueller@usace.army.mil.  IMPORTANT: Any individuals planning to attend must register in advance with their full name, organization name, job title, or they may not be permitted access to the sites—please use the attendee information sheet attached to the RFP.  Offerors may obtain entry to the base themselves if they complete and submit the access roster information timely, including also their nationality, date of birth, passport/ausweis number, vehicle type and vehicle plate number.  Individuals that complete and submit the access roster information timely may show up at the gate on the day of the visit, show their passport/ausweis, and tell the guard they are on an access roster.  Individuals that do NOT complete the access roster information timely must register with a US Government sponsor the day of the visit.

Space Limitations. Space may be limited at the pre-proposal site visit, and as a result the number of attendees per company may be limited.  Offerors are advised to register no more than four individuals, and space may be limited to less than that.  Phase TWO Offerors will be given another, more thorough opportunity to walk through the buildings at a later date.

On Site Point of Contact.  For logistics concerns and questions accessing the site, Offerors are encouraged to contact Markus Kessler (+49 174 632 6863 / markus.kessler@usace.army.mil) 

Project Questions.  All project questions should be submitted via ProjNet (see instructions below).  Any answers given at the site visit are strictly unofficial.

COVID19 Measures. Individuals attending the visit must wear a mask that covers their mouth and nose.  Due to the recent rise of COVID-19 cases, the German Government recommends to keep a social distance of at least 1.5 meters, and to wear face masks where a distance of at least 1.5 meters cannot be maintained. Offerors will be required to wear masks to visit the site and complete a sign-in sheet for contract tracing purposes.  Offerors are also recommended to follow the link to the official site of the German Government for Public Health that updates the info regularly: https://www.rki.de/EN/Home/homepage.html. See also the section below on international travel restrictions.

International Travel Restrictions.  Interested parties are advised that the German Government has implemented enhanced international travel restrictions due to COVID-19 pandemic.  The following information is provided, which is especially important when contemplating doing work in Germany.  This information is likely to change frequently.  Interested parties needing to travel internationally should consult with the German Government and US Embassy for updates.  The most recent announcements pertaining to international travel:

Robert Koch Institute (see under “Travel Information”): https://www.rki.de/EN/Content/infections/epidemiology/outbreaks/COVID-19/COVID19.html

The US Embassy and Consulates in Germany website: https://de.usembassy.gov/covid-19-information/