W067--Questions-Answers & due date ext
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C10D24Q0189
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- Place of performance
- Department of Veterans Affairs Veterans Benefits Administration Washington, District of Columbia 20006, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) is seeking to lease a fleet of 25 multifunction devices (MFDs), including 5 color and 20 black and white models, for its Waco Regional Office and outbased sites. The MFDs must meet detailed technical specifications including HSPD-12 PIV card reader functionality. The solicitation, numbered 36C10D24Q0189, is for a 60-month lease with a 12-month base period and four 12-month option periods. Proposals are due by August 5, 2024 at 1 PM EST. Offerors must submit a Past Performance Questionnaire as part of their proposal, and the award will be made on a firm-fixed-price basis.
This procurement is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The estimated annual volume is 75,000 color pages and 320,000 black and white pages across the 5 color and 8 black and white devices. The place of performance is at the VA facilities in Washington, DC with a zip code of 20006. The NAICS code is 532420 - Office Machinery and Equipment Rental and Leasing, and the PSC code is W067 - Lease Or Rental Of Equipment- Photographic Equipment.
Notice text
2 versions
Update #2 · Latest ·
36C10D24Q0189 RFQ Amendment 0001
Page 2 of 2
Submitted Questions with Answers:
The bid requires the vendor to remove and hand over the solid-state drives (SSDs) at the end of the contract. Which option works best for the government?
Would the government prefer to wipe the SSDs free of charge, with the manufacturer providing the necessary instructions?
No
Would the government allow bizhub SECURE to be installed on the units?
No
Would the government like the manufacturer to remove the SSDs and hand them over at the end of the contract term for an additional cost?
Yes
Can the VA please provide black & white and color historical volume information from the current fleet of devices they are looking to replace? Please indicate for the volume provided if it is per device or for the entire fleet. Also if it is a monthly or annual volume.
The 75K was the color count. The 320K was the black and white count for the 5 color and the 8 black and white. For just the 5 color machines, looking at 75K color and 55K in black and white. These are based on annual volume.
The SOW has a bullet point on pg 9 that states : Smartcard (HSPD-12 PIV) authentication capabilities. Can the VA clarify if the devices just need to be capable of supporting this feature or if this feature needs to be implemented upon successful award and implementation of the new fleet?
Needs to be implemented upon successful award and implementation of the new fleet.
The SOW states the lease will begin upon date of award. Can this be changed to upon date of acceptance of delivery and installation?
Yes.
Can the VA provide meter reads for both black and white and color off of the current devices?
See answer to question #2
Can the VA clarify if the devices need to have HSPD PIV card readers and software functionality installed upon delivery or do the devices just need to be capable of supporting it?
Need functionality installed upon delivery.
Update #1 ·
See Attached Solicitation
Files
| File | Type | Posted |
|---|---|---|
| 36C10D24Q0189 0001_1.docx | DOCX document | |
| 36C10D24Q0189 0001.docx | DOCX document | |
| 36C10D24Q0189 02.docx | DOCX document | |
| 36C10D24Q0189_3.docx | DOCX document | |
| Past Performance Questionnaire Attachment 1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| W067--MFD Lease - Waco Regional Office and Outbased Sites | Award Notice | |
| This notice | Solicitation | |
| W067--MFD Lease - Waco Regional Office and Outbased Sites - Base plus 4 option years | Pre-Solicitation |
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| J075--Xerox Copier Maintenance | Veterans Integrated Service Network 19 | No set-aside | |
| Sources Sought for Multi Function Device (MFD) Printer Services Lease | Oregon National Guard | Total Small Business |
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